Go back York and Scarborough Teaching Hospitals NHS Foundation Trust
Medical Secretary - Trauma & Orthopaedics
The closing date is 30 March 2026
We are seeking an efficient and reliable Medical Secretary to join our friendly team in Trauma and Orthopaedics. We have a full time position available (37.5 hours per week) based at York Hospital.
The post holder will provide a full and comprehensive secretarial service to the Trauma & Orthopaedic Consultant team. Excellent audio typing and communication skills are essential for this post.
The post holder where applicable will provide day-to-day work supervision of Assistant Medical Secretaries, Relief Medical Secretaries and administrative staff within their designated team.
Main duties of the job
The Medical Secretary works as part of the administration team supporting the Trauma & Orthopaedic Department based at York Hospital.
Responsibilities include secretarial support to Consultants, copy and audio typing, liaising with other staff and clinical teams, advising and supporting administrators, RTT monitoring and responding to patient queries.
The post holder will work as part of a team taking a lead role in providing a full and comprehensive PA and secretarial service to designated Consultants and their teams.
About us
For more information about our Trust, please visit:
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
* 27 days holiday rising to 33 days (depending on NHS Trust service)
* A variety of different types of paid and unpaid leave covering emergency and planned leave
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
* NHS Car Lease scheme and Cycle to Work scheme
* An extensive range of learning and development opportunities
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
Person Specification
Qualifications
* GCSE English Language, Grade C or above (or equivalent)
* Evidence of continued professional development
* ECDL
* Qualification or appropriate training in Customer Service
* AMSPAR
Knowledge
* In depth knowledge of office applications and procedures
* Thorough knowledge of medical terminology
Experience
* Minimum 2 years secretarial/administrative experience
* Experience of working in a customer focused environment
* Experience of using a variety of IT applications, including Microsoft Office
* Experience of staff supervision
* NHS Experience
Skills
* Ability to communicate with all levels and disciplines of staff, patients, carers and external agencies
* Proficient audio typist with the ability to accurately transcribe complex audio tapes and type complicated medical information whilst subject to frequent interruption
* Ability to manage and prioritise conflicting deadlines and pressures
* Ability to work on own initiative and be pro active
* High level of interpersonal skills, including sensitivity, diplomacy and empathy
* Excellent organisational skills
* Ability to assimilate new practices and knowledge
* Ability to get on well with members of a team
* Ability to implement change and improvements
* Ability to exercise judgement and resolve problems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
York and Scarborough Teaching Hospitals NHS Foundation Trust
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