Accounting & Finance Responsibilities
* Manage accounts payable and receivable for UK and Germany offices, including invoice processing, approvals, and timely settlement
* Handle staff expenses, corporate cards, and petty cash, ensuring accurate reconciliation
* Support monthly closing activities, including bank reconciliations, accruals, prepayments, and journal entries
* Assist with VAT/GST and other statutory filings as required
* Monitor recurring payments and subscriptions
* Respond to customer and supplier queries, maintaining accurate records and resolving issues promptly
Office Administration & Operational Support
* Support general office administration, including filing, reception, courier/postal services, purchase orders, and office supplies management
* Assist with onboarding processes, including account setup and access management
* Provide ad-hoc operational support across back-office functions
* Ensure continuity by covering team members during absences
* Liaise with building management and sub-tenants, supporting service charge monitoring and reporting
Process Improvement & Compliance
* Contribute to process improvements to enhance efficiency and accuracy
* Ensure compliance with internal controls and company policies
Requirements (Essential)
* 1–3 years’ experience in accounting and/or office administration
* Basic knowledge of Sage or equivalent accounting software
* Proficiency in MS Office (Excel, Word, Outlook)
* Strong attention to detail and accuracy (“first time right”)
* Ability to manage multiple tasks and prioritise effectively
* Strong communication skills with internal and external stakeholders
* Professional telephone and business etiquette
* Ability to work in a fast-paced, small team environment
* Self-motivated, proactive, and results-oriented
* Ability to remain calm and composed under pressure
* High level of integrity and confidentiality awareness
Working hours:
Monday to Friday, 9:00am to 5:30pm, 37.5 hours per week