Job overview
We are looking for an experienced Administrator/Medical Secretary who will Team Lead the Secretariat and receptionists for Clinical Haematology and Clinical Oncology across site, taking responsibility for the provision of secretarial support and its development, including responsibility for a specific clinical workload (requiring audio-typing).
This is an exciting and varied role, within our fast-paced Cancer department, working within Trust and National RTT and Cancer waiting times. This will require outpatient clinic management, co-ordination of consultant leave, and escalating capacity issues as required.
Main duties of the job
To support the administrative function of Cancer Care & Haematology. The post holder will be responsible for the provision of secretarial support within Cancer & Haematology across both main sites, Wycombe and Stoke Mandeville Hospitals.
Responsibilities will include acting as line manager to a number of medical secretaries and taking responsibility for service development
Working for our organisation
Why colleagues think we are
What does Buckinghamshire Healthcare NHS Trust offer you?
As part of our BHT family, you’ll benefit from learning and development opportunities to support your career progression.
Alongside NHS benefits of generous annual leave entitlement and pension scheme, you'll have access to NHS discount schemes.
We provide a range of health and wellbeing services to promote a healthy, happy workforce.
What do we stand for?
Our vision is to provide outstanding care, support healthy communities and be a great place to work.
Our mission is to provide personal and compassionate care every time.
We are working hard to increase diversity at all levels within the trust. We believe a diverse workforce can have a positive effect on both staff wellbeing and patient outcomes.
We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities and care-experienced candidates.
We make employment decisions by matching our service needs with the skills and experience of candidates, regardless of age, disability, gender, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
Person specification
EDUCATION, QUALIFICATIONS & TRAINING
Essential criteria
1. General education to ‘A’ level or equivalent
2. Evidence of continued personal development
Desirable criteria
3. Degree or equivalent experience
4. Knowledge of medical terminology is a distinct advantage
EXPERIENCE
Essential criteria
5. Sound experience in NHS administration
Desirable criteria
6. Proven experience at supervisory/management level
SKILLS, ABILITIES & KNOWLEDGE
Essential criteria
7. Good working knowledge of Microsoft packages and computer databases
8. Accurate keyboard and audiotyping skills
9. Ability to problem solve at local level
10. Positive and flexible approach to work
11. Good time management
12. Good attention to detail
13. Professional appearance and manner
14. Good knowledge of medical terminology
15. Good knowledge of HR working practices
16. Ability to act independently and use initiative
Desirable criteria
17. Good knowledge of legislation regarding data protection and confidentiality
SPECIAL CIRCUMSTANCES
Essential criteria
18. Ability and willingness to travel between Trust sites.
PPE requirements: Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.
COVID-19 and Flu vaccinations remain the best way to protect yourself, your family, your colleagues and of course our patients from the viruses when working in our healthcare settings. We encourage our staff to be vaccinated when recommended.
Application deadline: This post will close on the closing date stated at midnight, however if we receive a large number of applications or there is a change in circumstance, we may be required to close a job before the advertised date.
Application information: If you are offered a job, information will be transferred into the national NHS Electronic Staff Records (ESR) system.
Shortlisting: The monitoring and safeguarding sections are not made visible to the shortlisting panel. The safeguarding section may be made visible to the interview panel, dependent on the role being recruited into.
Travel expenses: It is Trust policy that travel expenses for interviews will not be reimbursed.
Smoking: All Trust sites are NO SMOKING. Smoking in all areas of the buildings and premises is prohibited.
Employer certification / accreditation badges