Part-Time Accounts Administrator / Bookkeeper
High Wycombe | 16 hours per week | £28,000–£30,000 pro rata
My client is looking for a reliable and organised Accounts Administrator / Bookkeeper to join our friendly team.
We are a national supplier of food packaging and related supplies, working with delis, takeaways and small food manufacturers across the UK. Based in our High Wycombe office, you will play an important role in keeping our day-to-day accounts running smoothly.
This is a part‑time position (approx 16‑20 hours per week) with flexible working hours.
The Role
Working closely with the Directors and our external accountants, you will manage the day-to-day bookkeeping and accounting administration for the business.
Key Responsibilities
* Sales ledger reconciliation including payments via Stripe, PayPal, BACS and other payment methods
* Purchase ledger processing and supplier payments
* Bank reconciliations using QuickBooks
* Preparing and submitting VAT returns
* Month‑end processing and reconciliations
* Producing management reports for the Directors
* Liaising with external accountants at year‑end
* General accounts administration
You will also work with systems such as Linnworks for stock and order management.
About You
We are looking for someone who:
* Has previous bookkeeping or accounts administration experience
* Is comfortable working with accounting software such as QuickBooks
* Is organised and detail‑oriented
* Enjoys working in a small, friendly team
* Can manage their workload independently
* Has good Excel and general IT skills for management reporting
* Proactive in suggestions to improve the business
What We Offer
* Salary £28,000–£30,000 pro rata
* Flexible working hours
* Potential hybrid working over time
* 20 days holiday rising to 25 days (pro rata)
* Free parking
* Staff discount
* A stable role in a friendly and supportive small team
Location
Office based in High Wycombe, Buckinghamshire.
More Detailed Responsibilities
Sales Ledger
* Reconciling sales income from multiple payment methods including Stripe, PayPal and BACS
* Investigating and resolving discrepancies
Purchase Ledger
* Processing supplier invoices
* Managing supplier payments
* Maintaining accurate supplier records
Bank Reconciliation
* Reconciling bank accounts through QuickBooks
* Monitoring and resolving discrepancies
VAT and Compliance
* Preparing and submitting VAT returns
* Maintaining records to support VAT submissions
Month‑End Processing
* Completing monthly reconciliations
* Preparing management reports for Directors
Year‑End Support
* Preparing records and reports required by external accountants
General Accounts Administration
* Maintaining financial records
* Supporting financial reporting
* Liaising with internal teams regarding financial queries
Systems Used
* QuickBooks
* Linnworks
* Stripe
* PayPal
* Bank feeds and BACS payments
Person Specification
Essential
* Previous bookkeeping or accounts administration experience
* Strong attention to detail
* Good organisational skills
* Ability to work independently
* Comfortable using accounting software
Desirable
* Experience with QuickBooks
* Experience in e‑commerce or order‑based businesses
* Familiarity with inventory systems such as Linnworks
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