Go back York and Scarborough Teaching Hospitals NHS Foundation Trust
Cellular Pathology Office Manager
The closing date is 01 September 2025
An exciting opportunity has arisen within the Cellular Pathology Office at Hull Royal infirmary.
The Cellular Pathology department analyses tissue samples and provides diagnostic reports to the clinical teams in order to ensure appropriate patient care.
We are based in a purpose built, spacious facility and have UKAS accreditation against ISO 15189 (2022) standards.
You will be managing a team of secretarial and admin staff and ensuring the smooth running of this busy office on a day to day basis, as well as liaising with the wider clinical teams.
Please note: The interview will take place on 9th September 2025.
Main duties of the job
You will be responsible for line managing a team of secretarial and administrative staff. This will include a combination of acting as an a panel member for recruitment, conducting appraisals, dealing with the initial or subsequent stages of disciplinary, grievance, sickness absence and performance issues.
You will also manage the office workflow and workload to enable continuation of the service daily. Interacting with colleagues and providing admin services such as meeting minutes, communication with the wider teams, in particular liaising with the MDT coordinators and any other ad-hoc duties that may be required.
About us
To find out more about what it is like to work for our Trust please visit the following link:
We offer a range of benefits to support our staff including:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification
Qualification and Training
* Educated to GCSE level or equivalent. Maths and English at grade 4-9 (C and above) - or equivalent qualification.demostrable experience
* Degree or equivalent level of knowledge
* Management/Team leader qualification or willing to work towards
Experience and knowledge
* Word processing and computer literacy skills. Good knowledge of Microsoft Office applications including Outlook, Excel and Word
* Previous secretarial/ administrative experience with a minimum of two years' experience
* Experience working in and leading a team
* Experience of managing the administration department in an NHS Organisation
Skills and attributes
* Effective working relationships with the team and wider healthcare community.
* Proactive and able to work on own initiative
* Ability to communicate clearly, concisely and with compassion
* Analyse any process failures and using problem solving skills to work through solutions.
* Ability to demonstrate our organisational values and behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
York and Scarborough Teaching Hospitals NHS Foundation Trust
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