Job Overview
Responsibilities and Duties
* To work within a busy year office, providing effective administrative support to a specific Year Leader and Year Team, whilst ensuring the year office operates efficiently.
* To build positive working relationships with parents and prospective parents, ensuring an open line of communication to address a range of issues, acting as a first point of contact and signposting work streams to the appropriate member of staff.
* To take an active role in monitoring attendance and implementing school protocols relating to student absence. Producing and distributing letters to parents regarding their child’s attendance and overseeing the administration relating to informal attendance contracts.
* To display commitment to the protection and safeguarding of children and young people and signpost concerns to the appropriate member of staff.
* To work with the Year Leader and Student Advocate to co-ordinate, communicate and manage information, and produce accurate data and documentation relating to all aspects of student’s attitude to learning, behaviour, attendance, and punctuality.
* To effectively communicate and record all aspects of student care using SIMS and School Synergy. Ensuring that all documentation relating to students is accurate, up to date, and follows internal procedures and guidelines.
* To assist in the organisation and administration of all year-related events such as Parent Consultation Evenings, reward assemblies, school trips, and visits from other professionals and agencies.
* To monitor the Year Leader’s diary and arrange appointments with stakeholders where required.
* Work with the Year Leader to support communication of the behavioural structures of the school with students, parents, and carers.
* To support the Year Team in the administration, distribution, and development of tutor periods.
* To liaise with teaching and support staff to gather student information on behalf of the Year Leader.
* Attend, organise, and contribute to Year Team meetings and keep accurate minutes.
* To communicate concisely with line managers and other Pastoral Support Officers to share good practice and offer support to one another regularly.
* To take an active interest in personal development and maintain personal staff development records.
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