Overview
Menard Ltd are seeking an Administrator to join our busy Operations Department in Camberley. This role provides a range of specialist and general administrative duties to the Camberley office, the Procurement Department, and the Works Manager, with responsibility for collating weekly timesheets for submission.
Key Responsibilities
* Collate and record the weekly staff timesheets in a presentable format for the Works Manager every Monday. Obtain information from business management systems and review against project requirements in line with company procedures.
* Assist the Works Manager in reviewing weekly agency worker timesheets.
* Assist the Works Manager with labour coordination, including liaising with suppliers as needed.
* Undertake a full range of administrative duties in the Camberley office to ensure an efficient system; coordinate and manage paperwork, maintain accurate and secure paper-based/electronic filing systems, and manage office supplier/resources.
* Obtain material and equipment prices for the estimating and operations departments in the Southern region. Occasionally speak with and meet suppliers to discuss project requirements and service levels.
* Assist the Operations Coordinator/Buyer with placing subcontract and material orders using the company invoicing/payment system; ensure all orders are accompanied by business requirements.
* Provide support to the Operations Coordinator/Buyer and cover during holiday periods.
* Arrange and attend team meetings/conferences as required and take minutes.
* Handle confidential paperwork as required.
* Assist with organizing operational quality records through online portals (Powerforms).
* Ensure compliance with business strategy and procedures.
* Assist in keeping the company supplier database (SCAD) up to date.
* Work with the Operations department to keep KPI data up to date and manage NCRs.
* Collaborate with the entire process team (including operations, preconstruction, commercial, plant, business development and design) to ensure effective and efficient project delivery.
* Maintain a relentless focus on safety and wellbeing (WORKSAFE/HOMESAFE).
Qualifications and Skills
* Administrative experience in a busy office environment with strong organisation, communication, and teamwork skills.
* Experience in purchasing and business purchasing systems.
* Good IT skills, including Microsoft Excel and Word.
* Ability to maintain confidentiality at all times and ensure work complies with business strategy and procedures.
* Capable of advising senior management when urgent action is needed and communicating ideas effectively to both internal teams and external stakeholders (suppliers, subcontractors, and operatives).
Company Information & Equal Opportunity
Menard is part of a world-leading civil engineering and geotechnical contractor, operating in over 80 countries, offering design and construction solutions with a commitment to sustainability and being carbon neutral by 2050. Menard specialises in ground improvement techniques in the UK and provides sustainable alternatives to traditional foundations. Menard is committed to equal opportunities in employment and to fair treatment for all applicants regardless of age, disability, ethnicity, sex, gender identity, sexual orientation, religion or belief, and pregnancy/maternity. Menard UK has over 30 years of experience in design and build of specialist ground improvement solutions in the UK, delivering a range of techniques and innovative designs to provide economical and practical solutions. We focus on delivering value and seamless service from initial contact to on-site delivery and view each project as a unique challenge.
Our people’s expertise in geotechnics helps us provide economical solutions that meet technical performance.
Role Details & Benefits
This is a full-time role, 37.5 hours per week, Monday to Friday. We offer a competitive remuneration package including: Company Stakeholder Pension Scheme (employer contributions up to 10% depending on age), 25 days holiday (increasing with service up to 31 days) plus 8 bank holidays, Discretionary Bonus Scheme, Sick Pay Scheme, Life Assurance, a comprehensive wellbeing programme, flexible benefits such as additional holiday purchase, Employee share scheme, and Cycle to work scheme.
#J-18808-Ljbffr