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We are currently seeking an Executive Assistant to work with our global FMCG client Elida Beauty, renowned for brands such as V05, TIGI, Timotei and Impulse, to become an integral part of their fast-paced FMCG environment.
The position is based in Holborn, London. This is a full-time temporary role for 3 months, requiring 37.5 hours per week, to start ASAP, Monday-Friday. Compensation for this role is paying up to £37,000k per annum pro rata, depending on experience.
There will be a requirement to work onsite 2 - 3 days per week for as long as the business permits (Role currently offers a mix of remote & onsite working, subject to adjustment based on business requirements)
*Due to this role being business critical, unfortunately we require applicants to be available immediately
The Role:
This role requires interaction with a wide range of people, across Elida Beauty and externally with customers and agencies. The role requires skill at managing the diaries of the leadership team as well as supporting the team of 65 people, leading the team calendar and events schedule, the ability to interact confidently with senior leadership and manage the demands of a diverse Global team.
The individual will have the ability to use judgement to make great decisions and optimize the efficiency and effectiveness of the global team.
Key responsibilities include the following: Personal assistant responsibilities – all calendar management for 3 International Directors including travel booking, visa applications, expenses and relocation cost management Team travel bookings including itinerary organisation, flights, hotels, car hire and taxi bookings, Managing of event budgets, Pro-actively tackling issues related to administrative processes to ensure speed and efficiency, Large scale conference organisation, Global meeting and video presence room bookings, All global sample orders – commercial invoice creation and customs clearance documentation, New starter induction plans and training, Tracking and monitor of European marketing spend – raising of purchase orders and SAP goods receipting, Organising of team events, meetings and key workshops – besides scheduling and the logistics, also the preparation of materials and location, Screening, redirecting and responding to all emails in the UI Europe mailbox, Strong rapport with building staff including, reception, building services, security and catering.
Skills and Experience: This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organization. It requires discretion and confidentiality, and you need to be comfortable working in an entrepreneurial environment which moves at pace. Critically, the jobholder must be well organized, able to prioritize tasks of high complexity and be able to build relationships with an international network and key stakeholders across different levels internally and externally. Excellent written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Temporary
Job function
* Job function
Administrative and Other
* Industries
Personal Care Product Manufacturing
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