HR and Recruitment Coordinator
6 month Fixed Term Contract.
Purpose of the role:
Responsible for all HR Administration and data management on HR system Bamboo. Support the development and implementation of HR and People strategies.
Responsibilities
* Provide administrative support with HR projects and all HR management and development (including recruitment and selection, policies/procedures, disciplinary & grievances, salary & contracts, training & development, talent management & succession planning, driving performance reviews and any other HR related issues).
* Coordinating day-to-day recruitment: post job ads, screen and shortlist candidates, produce interview agendas, attend and arrange interviews.
* Coordinate collection of references, DBS checks and security clearance.
* Ensure all relevant documentation is received as necessary on or before 1st day of employment.
* Onboarding/Induction: support managers and new starters to ensure a positive and inclusive experience; own the onboarding administrative process for new starters; prep contracts, offer letters and supporting documents, onboard to HR systems, arrange company induction, arrange probation reviews.
* Leavers: ensure leavers check lists are completed by managers and all HR allocated tasks are complete; produce resignation acceptance letters using templates; calculate outstanding accrued holiday/outstanding payments for leavers.
* HR Administration: write and quality check communications with employees using the principles of think, feel & do; continuously improve all company documents and processes and work with wider teams to facilitate improvements; produce employment letters for promotions, change in roles, disciplinary process, grievance, absence management using templates, and tailor each communication; produce employment contracts, offer letters and supporting documents using company templates; keep the HR system Bamboo up to date and organised; provide administrative support for all employee benefits; produce accurate reports on key HR metrics such as headcount, gender diversity, new hires, leavers, turnover rate, retention rate, absences & update Org Charts; record detailed reports for all payroll adjustments for all employees; coordinate training and HR initiatives; administration of parental leave, Maternity, Paternity, shared parental leave & flexible work requests.
* HR Information system: maintain Bamboo HR, ensuring data integrity and that records are accurate, up-to-date and regular audits take place.
* Holiday: administer holiday booking systems; track who’s off and who’s in the office; issue part-time holiday allocation and calculate leavers holiday.
* Absence monitoring: keep accurate records of sick leave and update payroll for allocation of sick pay; chase up Return to Work Interview records and save all records on Bamboo HR.
* Employee relations: provide HR administrative support for employee relations and keep up to date with UK employment law; produce supporting documents for employee relations.
Skills
* Strong organisational skills; ability to prioritise & organise own workload to meet tight deadlines.
* High level of attention to detail and process orientated.
* Strong problem-solving and analytical skills; ability to work with data.
* Strong communication skills; the ability to communicate effectively at all levels.
* Ability to work independently but also be a team player across all departments.
* Ability to research, identify and propose new initiatives/process improvements.
Knowledge
* Knowledge of UK employment law and employment best practices.
* Excellent knowledge of the English language, both verbal and written.
* Intermediate/advanced knowledge of Microsoft Office; including Excel, PowerPoint, Outlook, Word, and Teams.
* High level of accuracy and numeracy.
* Understanding of Health & Safety regulations.
Mindset
* Pro-active approach to come up with solutions.
* Growth mind-set, a personal commitment to learning and development.
* Inquisitive problem solver.
* Compliance mindset, adhering to all company policies and process.
* Values confidentiality and discretion when dealing with confidential data.
Experience
* Minimum 2 years administrative experience ideally gained in a Human Resources role.
* Experience/exposure to recruitment.
* Experience of drafting and responding to routine HR queries and correspondence.
* Experience drafting employment contracts using company templates.
Essential
* Hold a full UK Driving licence ability to work from Sunbury and Colnbrook.
* A strong interest in HR and enthusiasm to study CIPD qualifications.
Desirable
* Experience of administration of a HRIS, Bamboo HR, who’s off and who’s office.
* CIPD level 3 qualification.
* Knowledge of local area.
* Experience in HR for the logistics/Freight industry.
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