Job Duties
Serve as the Senior Plant Fund Accountant in General Accounting.
Monitor, analyze, reconcile, and maintain an accurate accounting of the University’s accounting records for Plant Funds to ensure the integrity of fund activity in Banner and Cardinal.
Complete the monthly and yearend reconciliations of the capital outlay projects, fixed assets, and accumulated depreciation.
Monitor and assist in tracking the progress of capital projects.
Prepare capital outlay bond reimbursement requisitions as needed for submission to State Treasury.
Monitor and record revenue received for the capital outlay projects for which expenses are reimbursable.
Monitor activity related to the Higher Education Equipment Trust Fund (HEETF) receivables.
Prepare and submit reimbursement requisitions as needed or requested.
Monitor debt obligations of the University arising from the purchase of assets.
Work with the Accounts Payable Office to ensure all debt payments are made prior to the due dates as listed on the debt schedules.
Prepare and process adjusting journal entries as needed for the University’s accounting system (Banner) and the Commonwealth’s accounting system (Cardinal).
Complete and/or assist with the completion of fiscal yearend financial reports.
Maintain organized files and logs of all processed documents.
Minimum Qualifications
Knowledge, Skills, and Abilities and/or Competencies required to successfully perform the work:
Considerable knowledge of generally accepted accounting principles as they apply to colleges and universities and to other governmental agencies.
Working knowledge of fiscal and accounting functions and operations.
Working experience performing reconciliations of transactions totaling in the millions, have the ability to perform detailed analysis of transactions, excellent attention to detail, and great problem-solving skills.
Demonstrated ability to perform computations with reasonable speed and accuracy.
Demonstrated ability to communicate effectively (both oral and written) with others in giving and obtaining information, in following prescribed operating instructions and in preparing routine reports from fiscal data.
Must have excellent interpersonal and organizational skills; experience setting priorities and managing multiple tasks; working knowledge of computer systems, both mainframe and personal computers; working knowledge and experience using Microsoft Office Suite, i.e., Excel, Access, and Word; and the ability to work independently and/or as part of a team.
Ability to sort, prepare/batch, file, and maintain financial records, reports and spreadsheets; process financial transactions; follow policies and procedures; collect and enter financial data; and resolve keying errors.
Demonstrated proficiency with Microsoft Office and working knowledge of database and other software programs, i.e., Excel, Access, and Word.
Ability to work independently and solve problems within the scope of duties.
Strong analytical/problem solving, organizational, data entry, and customer service skills.
Additional Considerations
Bachelor’s degree from an accredited college or university with major studies in accounting is preferred.
Demonstrated knowledge working with the Banner and Cardinal accounting systems is a plus.
Experience working with plant funds, capital outlay, and/or fixed assets is a plus.
At least three (3) years of experience working in a fast-paced higher education business environment.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
HOW TO APPLY:
Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.
The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.
Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.