Job overview
We have an exciting opportunity for a Senior Medical e-Rostering Specialist to join our Medical Rostering team.
As well as managing the day-to-day business as usual medical rostering activities, the post holder will be responsible for fully supporting the implementation of all aspects of the Trust’s Medical e-Rostering Systems. Working with the Medical Workforce Systems Manager, the Medical Rostering Service Delivery Manager and the Medical Rostering team as well as key stakeholders, the Senior Medical e-Rostering Specialist will support the Medical Rostering team on rostering performance improvements and the achievement of Medical e-Rostering KPIs in some of the less complicated medical rotas.
This will be a unique opportunity to support medical teams in modernising their working practices and widening participation; design, run and publish research rigorously testing the impact of innovative resource and change management approaches; and make a significant and lasting difference to our frontline staff – and, ultimately, our patients.
If you are curious and enquiring, think you have the skills and determination to help us achieve our ambitious goals, and would thrive in a supportive and inclusive medical rostering team, we’d love to hear from you!
Main duties of the job
As a systems expert the post holder will share their expertise & provide technical support & training to all medical users, clinical & operational managers, & support staff in the use of the medical e-rostering systems.
· Working with the Medical e-Rostering Team to support the roll out of e-rostering & rostering improvements across the Trust. The aim is to drive efficiency through rostering best practice &communicating the associated benefits to stakeholders.
· The post holder will, on the completion of the implementation of the medical e-rostering system, take full responsibility for supporting the department in managing their rosters.
· Specifically the post holder with take responsibility for setting up the rota on the system, creating the rota, providing high level admin support & most importantly managing the creation of the Resident Doctor rotas which occurs two or three times a year.
· Supporting the development, organisation & delivery of post implementation of e-Rostering training, including the progression into online packages.
· Assisting with the provision of an effective, customer focused Medical e-Rostering support service, ensuring data is kept up to date & that changes are completed in a timely manner.
· Be an expert user in relation to the Medical e-Rostering solution & provide support, advice & guidance to managers & end users throughout the Trust.
· The post holder will be responsible for the line management of a junior member of the team.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
For full details and further information, please refer to the attached Job Description and Person Specification.
Person specification
Qualifications & Experience
Essential criteria
1. Educated to a degree level or equivalent qualification or experience
2. ECDL or equivalent experience
Desirable criteria
3. Understanding Medical rostering
4. Evidence of continuing professional development
Knowledge & Experience
Essential criteria
5. NHS acute care (hospital) experience (in particular an understanding of working practices, operational pressures and unpredictability, professional cultures) and creative adaptations to successfully engage staff, provide training / development and implement change in this context.. Working knowledge of HR, rostering or people based systems.
6. Detailed knowledge and understanding of rosters and clinical staff needs
7. Knowledge of, and experience in developing standard operating procedures and processes.
8. Experience of supporting the management of change and associated behaviours.
9. Proven experience providing project management support
10. Experience of designing and delivering training both in group and individual setting, and production of training documentation
Desirable criteria
11. Knowledge and understanding of ESR
12. Full working knowledge of the medical rostering aspects of the HealthRota system
Equality, Diversity & Inclusion
Essential criteria
13. Evidence of having undertaken own development to improve understanding of equalities issues
14. Evidence of having championed diversity in previous roles (as appropriate to role).
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications