We are seeking a part time Administrative Assistant to join our Children and Education team in our Kingston office. This role requires working 3 days a week from 9.30am-5.30pm.
You will report to the team’s Executive Assistant and will assist the department with general administrative support.
Technical skills and expertise
1. Excellent attention to detail
2. An enthusiastic and driven person who is prepared to really contribute their efforts to, and will work well within, a close team
3. Someone wishing to develop their skills and experience
4. Good standards of literacy and numeracy and IT literate, including in excel essential
5. A person who may have a particular higher level skill such as accounting or IT would be desirable
The Role
Duties include but are not limited to:
Document Production:
6. To copy, scan, print and finish documents
7. To produce accurate typed documents in accordance with the Firm’s style and standards from a variety of sources
8. To produce routine reports
9. To assemble and/or check electronic or printed documents including accurate proof reading
10. To have a good standard of written English and solid numeracy
Record keeping :
11. To ensure that files (electronic) are efficiently, accurately and regularly maintained
12. Proficiency in the use of the Firm’s File Management software (and any subsequent document management system that may be introduced – training will be provided) to file and maintain all emails in appropriate client directories
13. Follow the Firm’s file maintenance procedures and file review procedures
14. To be able to accurately and quickly enter electronic data
File opening and closing:
15. Follow the Firm’s physical and electronic file opening and archiving procedures, including the use of temporary storage of files
Financial support:
16. Assist fee earners with the completion of basic documentation, such as bill payments, electronic payment requests, receipts and transfers and expenses reclaims using our online system
17. Carry out client billing processes under supervision of the Executive Assistant and producing matter time enquires using excel
Internal administration:
18. To support the fee earners through the efficient operation of all the Firm’s administrative procedures and policies
19. To assist in booking fee earners on conferences and courses
20. To implement all relevant policies and procedures, including booking couriers/taxis, booking events and for external/bulk copying/printing
21. To provide bundling support using PDF documents
Professional Standards:
22. To work and behave in a professional manner and to a high ethical standard
23. Comply with procedures set out in the firm’s Office Manual
24. To carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions
25. Treat all information about the Firm and its client and their business as wholly confidential
Salary and benefits
We offer competitive salaries and generous benefits.
We have a diverse workforce and aim to attract high calibre applicants that reflect the demography of our geographical location and client base. Individuals will be employed solely on merit and the requirement of the position. No applicant or employee receives less favourable treatment on the grounds of sex, race, marital status, disability, age, sexual orientation, gender Identity or religion. Reasonable adjustments will be made to eliminate or reduce disadvantage.