Office Administrator – Electrical Contracting Company
Salary: Exceeds National Minimum Wage
Southwell Electrical Services is pleased to announce a part‑time permanent position that has opened up due to continual growth in the business. We are seeking a proactive and organised Business Administrator to support our office team, engineers and management as we continue to expand.
This role is ideally suited to someone with previous office experience and a good understanding of the electrical or construction industry, although sector knowledge is not essential. The successful candidate will play a key part in helping the business run efficiently by supporting the People Operations Manager, Directors and engineering team.
Job Title
* Office Administrator
Reports To
* People Operations Manager
Hours
* Part‑time, minimum 15 hours per week (flexible where possible). Working in the office on Mondays is essential.
Contract Type
* Permanent
Location
* Southwell Electrical Services Office
Key Responsibilities
* Oversee general office administration and ensure smooth day‑to‑day operations
* Manage incoming and outgoing correspondence, emails, and phone calls professionally
* Maintain organised filing systems—both digital and physical
* Coordinate engineers’ schedules, job bookings, and relevant project documentation
* Assist in preparing work packs, certificates, RAMS, and related documentation
* Liaise with clients, suppliers, and subcontractors as required
* Ensure health & safety documentation and compliance records are kept up to date
* Process invoices, purchase orders, and support accounts administration
* Maintain accurate supplier and client records
* Update internal systems and ensure data accuracy
* Order office and site supplies
* Monitor stock levels and assist with equipment and consumables management
* Support HR tasks including managing timesheets, holidays, and training records
* Assist the People Operations Manager with documentation and internal communications
Requirements
* Previous experience in an administrative role
* Strong organisational and multitasking skills
* Experience using accounting software (Xero preferred)
* Excellent written and verbal communication skills
* Ability to work independently and handle varied responsibilitiesDemonstrates accuracy, professionalism, and attention to detail
* Must be available to work in the office every Monday
* Experience in the electrical, construction, or engineering industry (preferred)
* Knowledge of job management systems or field‑service software (preferred)
* Basic understanding of purchase orders, quotes, and invoicing processes (preferred)
What We Offer
* Competitive salary based on experience
* Flexible working hours where possible (minimum 15 hours per week)
* Supportive team environment within a growing local business
Seniority level
* Entry level
Employment type
* Part‑time
Job function
* Administrative
Industries
* Construction
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