This is a permanent part time role, 20 hours per week, 4 hours per day Monday to Friday.
This role supports the team by managing facilities, systems, and administrative processes, with a strong emphasis on practical experience, initiative, and people skills.
Responsibilities:
Office & Facilities Management -
1. Oversee day-to-day office operations, including supplies, maintenance, liaison with landlords’ agents and vendor coordination
2. Manage access, phones, post, meeting room scheduling and fleet vehicle bookings
3. Manage online data sources and files held for the business, providing file management and access privileges to users.
4. Support the office director in safety officer to ensure compliance with health & safety standards (SHEQ), preparing for and attending external audits (typically once per year), maintaining records such as COSHH and waste transfer records, and communicating key SHEQ-related messages to office attendees
People & Process Support -
5. Liaise with wider RSK teams such as IT, legal, accounts, and RSK businesses to maintain and improve the quality of the premises for the safety and wellbeing of staff and visitors
6. Support onboarding and offboarding of staff and consultants
7. Lead, line manage and support a small team comprising an office administrator and yard person/janitor
Systems & Compliance -
8. Maintain key fob entry system for staff entry to the premises
9. Oversee appointed suppliers to maintain fire safety and security systems
Tactical & Administrative Support -
10. Coordinate logistics for office and staff events
11. Support internal scheduling and coordination
12. Handle ad hoc administrative tasks to support the wider team
Person Specification:
13. Strong organisational and multi-tasking skills
14. Accurate typing, numeracy and data entry
15. Experience of using O365 including Microsoft Word and Excel
16. Good verbal and written communication skills
17. Comfortable working independently and taking initiative as well as the ability to work as part of a team
18. Attention to detail
19. Experience in managing premises and/or teams in a previous role
Salary and Benefits:
20. £15,000 - £18,750, 20 hours per week over 5 days (£30,000 - £37,500 FTE) depending on experience
21. Life assurance
22. A flexible benefits programme including the option to buy additional holidays, health cash plan and discounted gym membership
Full job description attached
#Officemanager #Administrator
RSK Group is an Equal Opportunities Employer