Gilbarco Veeder-Root’s (GVR) Project Installation team collaborates with customers to support forecourt rollout, expansion, and new site projects. The team specifies project scope, utilizing internal and external resources for successful completion.
The Project and Invoicing Administrator works closely with the team to manage activities, ensure communication, and coordinate efforts. Responsibilities include confirming availability of installation products and parts, preparing them for distribution and invoicing, and ensuring seamless project execution.
Key Responsibilities
1. Assist the project management team by raising Purchase Orders (POs) to procure and deliver products and materials on time.
2. Coordinate with suppliers to align orders with project timelines and specifications.
3. Provide feedback to Project Managers and communicate with third-party suppliers and customers to ensure clarity and alignment.
4. Liaise with customers to ensure commissioning activities follow the schedule and address changes as needed.
5. Raise invoices for product sales and installation work.
6. Update customer portals for accurate, timely information and facilitate payments.
7. Send warranty details to the contracts team to manage service agreements and customer satisfaction.
8. Meet regularly with the internal resource planning team to schedule commissioning and coordinate with customers for smooth processes.
Qualifications include demonstrable experience in administrative support within customer service, excellent communication and organizational skills, ability to multitask under pressure, and proficiency in MS Office, especially Excel and Word. The candidate should be customer-focused, motivated, dependable, flexible, and able to work collaboratively to improve service levels.
Gilbarco Veeder-Root is a global leader in retail and commercial fueling solutions, committed to innovation and customer trust for over 150 years. Learn more at www.gilbarco.com.
Vontier (NYSE: VNT) is a global industrial technology company advancing mobility with solutions in productivity, automation, and multi-energy technologies. More information is available at www.vontier.com.
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