Overview
As a key member of the School’s Medical Recruitment and Admissions team, you will primarily focus on activities related to the recruitment and admission of students to the Physician Associate and MBChB courses. Collaborating with a wider School and Faculty team, you will be instrumental in implementing the School’s admissions processes, ensuring strict adherence to both University and PSRB guidelines. Your responsibilities will include the accurate processing of applications and inquiries, as well as the timely completion of all pre‑enrolment activities to achieve overall admissions targets.
Main Duties and Responsibilities
* Support the effective and efficient delivery of the School’s strategic recruitment plan
* Act as the contact for student entry checks – DBS, OH and the relevant authorities for overseas students, logging applications, activity and completion
* Monitor and maintain student admissions records and coordinate information for student recruitment interviews and assessments
* Support the Admissions Manager in the organisation of student recruitment interviews and assessments
* Deal with internal and external queries regarding the School’s admissions and entry requirements and legislation
* In liaison with central admissions assist with application processing, decision communication and recruitment
* Coordinate the UCAT admissions test, ensuring evidence is provided for candidates with special circumstances
* Build and engage with local and university networks to ensure up‑to‑date knowledge of internal policy and procedures
* Cover required weekend days with time off in lieu as per the University’s HR policy
* Support University WP and outreach schemes in preparation for medical applications
* Support the wider team with recruitment, education, assessment and curriculum related projects and activities across the School to deliver its remit efficiently
* Carry out other duties commensurate with the grade and remit of the post
Person Specification
Essential Criteria
* Educated to A Level standard (or equivalent experience)
* Proven IT skills – Microsoft and Google packages, email and internet
* Ability to communicate effectively with staff and students in person and in writing
* Experience of maintaining information with a high degree of accuracy and attention to detail
* Ability to manage own workload, prioritising to meet deadlines and handling unscheduled tasks
* Initiative – recognising when to refer matters to senior colleagues
* Analytical and problem‑solving skills with appreciation of long‑term implications
* Excellent interpersonal and customer service skills, responding efficiently and effectively to queries
* Knowledge and experience of working within higher education
Desirable Criteria
* Experience in medical or health‑related admissions
* Familiarity with PSRB guidelines and university policy
Benefits
* A minimum of 38 days annual leave (including bank holidays and closure days) with the possibility to purchase additional days
* Flexible and hybrid working opportunities
* Generous pension scheme
* Wide range of discounts for shopping, dining, travel and more
* Access to staff networks – Race Equality, LGBT+, Women’s, Parent’s and more
* Recognition Awards for outstanding performance
* Family‑friendly policies: paid time off for parenting/caring emergencies, support for menopause, fertility treatment, etc.
We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to the next stage of the selection process.
Job Details
* Grade: 5
* Salary: £27,319 – £31,236 per annum (pro‑rata), with potential for progression to £33,951 through outstanding contribution
* Work arrangement: Part time – Open-ended – Hybrid
* Line manager: Medical Admissions Manager
For informal enquiries about this job, please contact Siobhan Marples, Medical Admissions Manager at s.marples@sheffield.ac.uk or 0114 222 5575.
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