Job description
Planning & Scheduling Coordinator
If you are you a highly organised and proactive individual with a flair for multitasking and problem-solving, this would be a great opportunity to join a 'hands on' and supportive organisation. This role will be at the centre of operations, confidently liaising with engineers, project managers, and contractors on a daily basis to coordinate schedules, manage resources, and drive projects forward.
Some key duties and responsibilities will include (but not be limited to):
1. Coordinating daily communications with engineers and project managers to ensure alignment across all project activities
2. Managing and optimising resource allocation across departments, using data-driven insights to improve efficiency
3. Monitoring project progress and updating internal systems with accurate schedule data and forecasts
4. Confidently liaising with contractors to confirm bookings, resolve issues, and ensure clear communication throughout the project lifecycle
5. Organising logistics including transport, accommodation, and site access to support seamless project delivery
6. Maintaining project documentation, trackers, and shared drives to ensure version control and easy access to information
7. Supporting the wider team with administrative tasks, order processing, and customer communication
Key skills and experience required:
8. Strong administration and organisational skills and the ability to juggle multiple priorities at once
9. Excellent communication skills - written, verbal, and interpersonal
10. Confidence in engaging with engineers, project managers, and external contractors
11. A proactive, solutions-focused approach with the initiative to think creatively
12. Previous experience in project coordination, planning, or a similar administrative role
13. Proficiency in Microsoft Office and familiarity with Sage or similar systems
14. A customer-focused mindset with a drive to deliver quality and efficiency
Malvern outskirts / Full time, office based 8.30am - 4.30pm
Up to £28k (depending on experience)