Operations Executive & Executive Assistant to CEO/Founder Up to £85,000 Discretionary Bonus Mayfair, Central London 5 Days Office A demanding yet rewarding opportunity has arisen for a first-class Executive Assistant to work for a boutique investment bank in the heart of Mayfair. You will support the CEO/Founder in an EA capacity as well as oversee the operations of the small office. You will be well versed working to high standards, in a small and quiet office and happy to work in the office 5 days a week. Key duties for the Executive Assistant Full EA support to the Founder and CEO Organise meetings and appointments, manage complex travel itineraries for the CEO and other staff members, and production of printed client presentations Coordinate executive communications, receiving calls from clients and functional area providers, responding to emails, and interfacing with UK-based and international clients professionally and efficiently Build and maintain effective working relationships with relevant functional support providers to the company across a variety of areas, including IT, Accounting & Finance, Regulatory & Compliance, Legal, Property Management and Recruitment, and wherever necessary, assist the CEO in supervising the work of these providers and driving results, including managing and coordinating special projects across functional areas Develop and sustain a level of professionalism amongst staff and clients, including being an ambassador for the company across the firm’s diverse client base Manage expenses, schedule support provider invoice payments, and assist with end-of-quarter/ end-of-year reports Oversee all office supplies and printers, manage utilities, maintenance, contracts, and lease agreements Work in line with the firm’s compliance and regulatory requirements, assist with client onboarding processes, attestations, and operational and risk committee meetings Maintain an organised filing system of electronic documents Handle essential HR duties, including employee onboarding and coordinating performance reviews Uphold the strictest levels of confidentiality and integrity The ideal Executive Assistant Significant experience as an Executive Assistant reporting directly to senior/executive management Strong organisational, project management, and problem-solving skills with impeccable multi tasking and workload management abilities ‘Start-up’ mentality and proven ability to work without supervision Exceptional interpersonal and communication skills Friendly and professional demeanour Self-motivation, instinctive team orientation, and persistence Strong attention to detail Candidates with previous finance industry experience are preferred (e.g. investment banking, private equity, hedge funds, etc.) Advanced Microsoft Office suite skills Benefits for the Executive Assistant 25 days holiday bank holiday Core working hours Monday to Friday, 9am-6pm Generous bonus, based on personal and company performance Private healthcare Be part of a forward-thinking company with a clear vision and a commitment to excellence. They offer a collaborative and dynamic work environment with your career growth supported. If this Operations Executive & EA role sounds of interest, please apply today! We appreciate every application but are unable to respond individually to everyone due to the high volumes we receive.