Aventa is seeking, on behalf of our client—a leading developer in the offshore renewable energy sector—an Operations Coordinator to join their Project Management Department. This role offers a unique opportunity to work alongside a team of skilled engineers, contributing to one of the most significant offshore wind developments in the region. The Near Shore and Far Shore Operations Coordinators are responsible to Heads of Near Shore or Far Shore, to work co-operatively to deliver support to all aspects of Near Shore or Far Shore operations.
Responsible for maintaining a current understanding of the Ørsted Wind Power Operations’ Asset Integrity Management Strategy and Policy, performing any resultant activities and ensuring that the policy is understood by those in their direct line organisation.
The role affects the quality, safety, performance and effectiveness of Operations.
Operational project planning support and governance.
· Point of contact for global functions/PMs for projects requested to be executed in the ECR and deal with any queries.
· Responsible for the annual request for Statement of Requirements (SoRs) and management of the SoRs & ECR Project Tracker and the registration of the and reporting of progress. Cascade the final received projects to relevant stakeholders for their review and approval. Produce monthly performance dashboards ensuring all narrative is captured and accurate.
· Including creation and maintenance of project folders throughout project lifecycle.
· Manage the Annual AIMP Review for the team.
· Organise and facilitate the Projects Quarterly Workshops to ensure continuous improvement and standardisation.
· OESR P / CP Invites for projects into region – invites and review of certification/competencies.
· Review and update the Projects Safety Pack for cascading to project teams as part of onboarding into region.
· UKE STATS Inspections – Receipt of DPRs and other documentation, recording of information received and upload of DPRs, Stat Checklists and Survey Defect Reports to DORECO. Recording of commercial stat inspection information that shows productive, standby, weather days and wasted cost.
· Ensure a fully auditable project documentation repository is available and maintained. POW and Project Tracker versions, management and control of current version. Receipt of miscellaneous project requests/SoRs/DPRs/Exposure Hours Reporting Forms).
· Management of the contractor monthly exposure hours reporting for relevant sites.
· Strategic planning governance – Coordinate near shore/far shore initiatives input.
· Produce site monthly operational performance dashboards/reports for monthly reviews.
· Maintain and update Asset Safety Packs.
· Departmental annual event planning (e.g. business planning, team building, safety events).
· SAP purchasing super user, PRs and support for PO (chasing).
· Proven track record and experience of providing assistant and administrative support and maintaining office systems.
· IT- Intermediate to advanced level of MS Word, Excel and MS Outlook.
· Fluent in English, spoken as well as written.
Business administration qualification.
· Work experience gained in a technical business.
· Work experience in economics and logistic (site specific).
· IT – intermediate to advanced level SAP skills.