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Client:
Location:
chester, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
2
Posted:
31.05.2025
Expiry Date:
15.07.2025
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Job Description:
Join Our Lovely Team!
Due to retirement, we’re looking for a proactive and reliable Bookkeeper & Procurement Administrator to join our creative, fast-paced interior design studio based in Stockton Heath, Cheshire.
Ideally, you’ll have previous experience working within the interior design industry. This role is perfect for someone who enjoys multitasking, has a keen eye for detail, and understands the day-to-day operations of a design studio—both financially and operationally.
We're a friendly, passionate, and professional team, and we're looking for someone who shares those values and brings enthusiasm to the role.
This in-house role is based in Stockton Heath, Cheshire. Part-time or full-time applicants are considered (minimum 3 days per week). Freelance applicants are also considered.
No agencies please.
Closing date: 9th May.
Role Overview:
This dual role combines bookkeeping and procurement responsibilities, ensuring rigorous oversight of financial processes, enhancing operational efficiency, and supporting the wider team with accurate financial data and reliable procurement systems. You’ll be central in maintaining cash flow health, managing both sales & purchase ledgers, and ensuring procurement decisions align with the company’s design-led and bespoke approach.
Key Responsibilities:
* Manage all day-to-day bookkeeping duties and ensure accurate records using Xero. Reconcile accounts regularly and assist in month-end and year-end reporting.
* Ensure correct handling of supplier payments.
* Support the design fee invoicing process, liaising with the Office Manager – Harvest software used.
* Prepare weekly transaction reports and cash flow forecasts for internal review.
* Process monthly salaries via Xero.
* Liaise with external accountants and provide accurate records and reports when required.
Procurement Management:
* Houzz Pro software experience preferred but not essential.
* Oversee the full procurement process of interior goods purchased, including coordinating deliveries.
* Manage the full process ensuring internal control procedures are followed and properly authorized prior to payment of goods.
* General industry knowledge of interior products and components required for bespoke items (preferred but not essential).
* Support the coordination of larger project purchases, ensuring cost efficiency.
Operational & Process Development:
* Assist in refining and documenting internal financial processes.
* Participate in monthly team meetings to review sales, purchasing patterns, and cash flow status.
* Collaborate closely with the Office Manager & design director to manage team and processes.
* Use and optimize invoicing tools (Harvest/Xero).
Key Skills & Experience:
* Proven experience in bookkeeping, financial administration, and procurement.
* Proficiency with Dext, Xero, and ideally Harvest.
* Experience with Houzz Pro software.
* Strong attention to detail and excellent organizational skills.
* A proactive, trustworthy mindset with the ability to work independently.
* Understanding of design industry operations and procurement of bespoke/custom furniture is preferred but not essential.
What We’re Looking For:
* Someone highly organized who thrives in a structured yet creative environment.
* A systems thinker with an eye for improving efficiency and reducing risk.
* Confident communicator, able to collaborate with both creative and administrative teams.
* Comfortable balancing financial tasks and procurement duties with shifting priorities.
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