Due to our continued success, we now require an Administrator to join our Head Office team to support our Buying Department. Working for a well known online brand, you will provide a range of administrative support to the Head Buyer ensuring the consistent availability and commercial performance of packaging and raw materials across the business. The role would suit candidates with proven administrative experience, now seeking the next step in their career and keen to join a buying/purchasing department or you may be working in a similar role and seeking a new challenge with a growing company. We can provide full training on our products and procedures but you must be confident to work on your own initiative and keen to learn. Working Mon to Fri 8.30am to 5pm from our Frimley Head Office with occasional travel to other local sites. We offer a salary up to £30k, free onsite parking, paid holiday and a modern and friendly team environment.
The key area of the role is to offer administrative support to the Head Buyer in ensuring all raw material and packaging is available for production team to ensure the smooth process for delivery of our product. You will also liaise with suppliers ensuring excellent customer service and record management. Your role will go beyond transactional buying to include supplier relationship/performance management, and margin optimization.
Reporting to the Head Buyer your responsibilities as the administrator within the Buying department will include: -
Ensure raw material and packaging availability to facilitate the production plan.
Place required supplier orders using the correct purchase order process.
Ensure delivered stock is accurately booked into the relevant system.
Ensure finished stock availability of both manufactured and bought in stock.
Place orders for bought in stock, ensure delivered stock is accurately booked into the relevant system.
Liaise regularly with the finance department to ensure the accuracy of all supplier order/pricing administration to minimise queries and to resolve any which do arise as quickly as possible.
Produce supplier availability reports in conjunction with the buyers.
Use of sales demand vs holding and sales forecasts to advise production of weekly requirement of goods to be produced at the relevant site.
Support the buying team as required, including but not limited to:
Reporting performance – internal and supplier KPIs.
Preparation for tenders/contract negotiation.
Ensure packaging availability across all production sites to meet OTIF targets.
Manage supplier negotiations, contracts, and cost structures to achieve optimal margins.
Maintain accurate records of both spot and contracted volume supplier agreements using the agreed forms.
Monitor supplier service, quality, and compliance against agreed KPIs.
Develop strategic partnerships to drive innovation, sustainability, and agility.
Source and approve alternative suppliers and packaging as needed.
You should have previous administration and supplier or customer service experience gained within an office environment. You should have a confident telephone manner and be able to manage and prioritise your own daily workload, be highly organised with good attention to detail and the ability to multi-task. Excellent communication skills, verbal and written with accurate admin skills. Good PC skills and be quick to learn. Any previous experience of managing orders, stock, buying, purchasing or supplier liaisons would be an advantage but not essential as full training will be given for the role.
In return we can offer the opportunity to start asap with a salary up to £30k, paid holiday and free onsite parking.
Please submit your CV asap for immediate consideration