Fleet & Office Administrator
Overview
We are seeking a highly organised and proactive Fleet & Office Administrator to support both our head office operations and company fleet management. This role is ideal for someone who can balance day-to-day office administration with responsibility for maintaining accurate fleet records, handling driver administration, and ensuring compliance.
Key Responsibilities
Office Administration
* Manage inbound post: sort, scan, and distribute to relevant departments.
* Maintain office supplies (e.g., milk, stationery) and place orders as needed.
* Monitor and liaise with the cleaning team to ensure workplace standards are met.
* Manage boardroom bookings in Office 365.
* Provide general office support as required.
Fleet Administration
* Fleet Lists: Maintain up-to-date records of company vehicles and drivers. Liaise with fleet providers for rented and leased vehicles.
* Fines: Process and allocate vehicle fines; liaise with relevant offices), drivers, and payroll. Keep accurate records and documentation.
* Fuel Cards: Issue cards for new starters, cancel when required.
* Fuel Claims: Create/terminate driver accounts in the Abax platform, support users with system queries.
* Licence Checks: Support or manage driver licence verification.
* Insurance: Maintain insurance records, update fleet lists, and liaise with insurers on incidents.
Skills & Attributes
* Strong organisational and multitasking skills.
* High attention to detail and accuracy.
* Confident using Office 365 and comfortable learning fleet systems.
* Good communication skills, able to liaise across departments and external partners.
* Proactive, reliable, and able to work independently.
What We Offer
* Competitive salary.
* Supportive working environment.
* Opportunity to develop a dynamic environment.
Location: 5 Leonard St, London EC2A 4QS