Job Purpose:
This is a 6 month maternity cover position.
Working closely with key stakeholders across the business within various construction disciplines. Facilitating operational daily activities within the Resourcing Hub offshore team by providing high quality administrative and coordination support.
Key Responsibilities:
Recruitment
* Screening CVs.
* Advertising vacancies through a variety of channels.
* Fully understanding the requirements to drive the attraction, recruitment and retention.
* Devising a hiring strategy specific to project requirements and job roles.
* Providing a positive candidate experience throughout the entire recruitment lifecycle.
* Continuously and consistently building candidate pipelines by leveraging proactive sourcing and recruiting methods.
* Managing appropriate hiring metrics to measure effectiveness.
Logistics
* Liaising with offshore personnel confirming check-in details, booking hotels, arranging PPE and any other travel arrangements, as required.
* Liaising with client aviation ensuring seat bookings are accurate, notification of changes and processing of check in information.
* Maintaining Onboard Tracker system to provide accurate reporting of current mobilised POB.
* Managing stock PPE levels for distribution.
* Raising of hotel and travel provider PO’s, checking and processing of related invoices for finance.
* Face fitting and eye fitting of offshore personnel ensuring accurate certification in place.
* Liaising with human resources team and recruitment, ensuring full alignment through onboarding process.
* Assigning training courses as per company and client training matrix.
* Proactively interfacing with onshore construction team to ensure full awareness of all movements of offshore personnel.
* Participating with on-call out of hours rota.
Skills & Qualifications:
* Essential:
* Previous experience in a similar role within an operational environment.
* Good working knowledge of Microsoft Office suite (Word, Excel, PowerPoint, etc.).
* Excellent attention to detail, Diligence and self-discipline
* Desirable:
* Previous experience in the use of Onboard Tracker
Key Competencies:
* Strong communication and interpersonal skills.
* Excellent attention to detail, diligence and self-discipline.
* Ability to work under pressure, with changing priorities, and meet strict deadlines.
Work Environment/Conditions:
* Office: MacGregor Building, Dyce, Aberdeen. May require travel to other Aberdeen facilities to support business operations.
* Full-Time: 37.5-hours per week
Disclaimer:
The duties and responsibilities outlined in this job description are intended to provide an overview of the general nature and level of work performed by employees within this role. It is not an exhaustive list of all responsibilities, duties, and skills required. The role holder may be required to perform other duties as assigned, which are not listed here but are necessary to meet the business needs of the company.