AECOM, Birmingham, United Kingdom
Overview
The role of our Document Controllers is to manage the intake, handling and storage of documentation for project related documents and the project's Information Management System. Typical duties include compiling reports, archiving materials and ensuring seamless document management, as well as facilitating system access for the project team while ensuring that security and privacy requirements of stakeholders are met.
Responsibilities
* Setting up, copying, scanning and storing documents
* Creating templates
* Managing requests for documentation
* Filing documentation in both physical and digital records and ensuring appropriate storage
* Managing document versions and ensuring that the latest versions are always accessible
* Reviewing and maintaining the accuracy of the records, editing where necessary to ensure they are kept up to date
* Ensure that documentation complies with relevant standards and requirements
* Liaising with all levels of the project team and potentially external parties, and distributing project related information in an appropriate secure manner
* Managing the processes around documentation within the organisation
* Maintaining confidentiality around sensitive documentation
* Preparing both regular and ad-hoc reports on projects when required
* Train team members on document management processes and systems
Qualifications
Here’s what we’re looking for:
* Excellent communication skills and interpersonal skills
* Familiarity with project management
* Hands-on experience with SharePoint, MS Office and MS Excel and ideally familiarity with other document management software beyond these tools
* A working knowledge of major Common Data Environments and Information Management Systems
* Proficient typing and editing skills
* Data organisation skills
* Attention to detail
* Time management skills
* Analytical and able to problem-solve, especially pertaining to the management of document-related issues
* Ability to work collaboratively with various disciplines and within client environment
* Exposure to project management methodology
* Proven work experience as a Document Controller or similar role
* Must be able to obtain necessary security clearances required by the role.
Job details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Administrative
* Industries: Architecture and Planning, Civil Engineering, and Construction
Additional Information
About AECOM: AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle—from advisory, planning, design and engineering to program and construction management. Our teams are driven by a common purpose to deliver a better world through our technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities.
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where integrity, entrepreneurial spirit and pioneering mindset are championed.
Join us as an Equal Opportunity Employer. We believe in each person’s potential, and we’ll help you reach yours. We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address ReasonableAccommodations@aecom.com if you would like to apply through the Disability Confident Interview Scheme.
All your information will be kept confidential according to EEO guidelines.
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