Join to apply for the Admin Assistant-Operational Estates role at NHS Scotland
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Join to apply for the Admin Assistant-Operational Estates role at NHS Scotland
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
This is a permanent, full time position.
The shift pattern for this position is Monday to Thursday 0900-1700 and Fri 0900-1630.
Admin Assistant required to support the work of NHSGG&C Operational Estates Department in carrying out reactive and planned preventative maintenance across the site at Glasgow Royal Infirmary (including Lightburn Hospital).
Applicants Must Have
* Minimum qualifications for the post are SVQ Level 2 in an Administrative subject or relevant previous experience in a similar role.
* Excellent computer skills - literate with MS packages and good keyboard skills.
* Excellent communication and organisational skills.
* Previous reception experience would be advantageous.
* Flexible approach to work and able to undertake a full range of administrative duties. (May be required to travel to cover other sites.)
As a member of the Estates Administrative Team, this role will provide a support to the administrators and Estates team based at Glasgow Royal Infirmary. The Estates Admin Team provide a comprehensive range of services to support the Operational Estates department by contributing to the effective delivery of a 24/7 reactive repairs and maintenance service across Greater Glasgow & Clyde (GG&C).
Based within the Estates Admin Office, Glasgow Royal Infirmary, this post may require travel to other sites across GG&C to provide cover as required.
Key Duties Will Include Supporting Administrators To
Process financial paperwork placing orders, receipting invoices etc.
Provide customer support services Providing a telephone service to colleagues contacting the Estates department, taking messages, relaying information and being a first point of contact into the service.
Administer repairs reporting Supporting Estates staff by administering records on the FM First repairs management system. Pulling reports as required and responding to telephone enquiries relating to Estates jobs.
Manage information appropriately - Ensuring paperwork (both paper and electronic) is filed and managed in line with NHS records management practice.
The post holder will be required to work alone as well as part of a bigger team and should demonstrate sound communication and organisation skills. Strong IT skills are essential including working experience of the Microsoft Office Suite, particularly Microsoft Excel. Previous experience of using NHS internal systems such as SSTS, FM First and PECOS would be advantageous.
Based within the Estates Admin Office, Glasgow Royal Infirmary, this post may require travel to other sites across GG&C.
Informal contact: Donna MacLean, Admin Manager, 0141 354 9639, Donna.maclean4@nhs.scot
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
This role does not meet the eligibility criteria for a or a NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (CoS).
Due to the anticipated response to this post it may close before the closing date noted on the advert therefore once you start your application form please complete it immediately.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.
Failure to comply with this requirement may result in your application being withdrawn from the application process.
For application portal/log-in issues, please contact in the first instance.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Hospitals and Health Care
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