Overview
Accounts Payable Clerk role at Avison Young. This position supports supplier invoice processing and related accounts payable activities in line with internal and client procedures.
Responsibilities
* Process supplier purchase invoices and manage related queries across AY and client systems according to internal procedures.
* Match and batch supplier invoices to purchase orders once approved.
* Navigate Finance systems to obtain an authorised PO, chase PO numbers from onsite teams, contact suppliers to request that future invoices quote an order number.
* Scan invoices into the Finance systems.
* Answer calls and respond to emails from suppliers within 48 hours.
* Answer calls and respond to emails from Avison Young staff within 48 hours.
* Reconcile, review and report on supplier statements. Request copy invoices or route to Building Manager/Surveyor for status when invoices are unauthorised.
* Resolve credit balances on client status and creditors ledger, ensuring allocation of funds or balance recovery.
* Distribute and manage queries via the shared mailbox during rotation of duties with the accounts payable team.
* Send rate bills for approval, monitor for approval, and raise ETL file for loading into the finance system.
* Support the Risk register process for all supplier correspondence.
* Follow all documented processes and procedures for this work.
* Complete filing and preparation of all paperwork in the filing system.
* Other duties broadly consistent with this job description as needed.
* Maintain strong organisation, prioritisation, and workload management; escalate appropriately; work independently or as part of a team.
* Demonstrate achievement of KPIs and internal team targets; experience in high-volume environments; proficiency with Excel reporting; stakeholder liaison at all levels; excellent verbal and written communication; proactive and driven attitude.
Why Work for Us
We believe our industry is changing and strive to be a melting pot of curious minds, passionate hearts and strategic intelligence. We value inclusion and respect for all backgrounds and provide a collaborative environment where you can contribute to client relationships, cross-team initiatives, and growth. Our Principal-led, privately-owned model offers employees the opportunity to own a share of the business and potentially become a Principal with voting rights.
DEI and Inclusion
Our DEI strategy focuses on increasing industry access for underrepresented groups and supporting employee resource networks. Avison Young is an equal opportunity employer and is committed to inclusive recruitment and career development. As a Disability Confident Employer, we offer adjustments to support applicants and the recruitment process.
We encourage applications from all qualified individuals and value passion and potential. Some roles may be remote; others may be office-based. You must have the right to work in the UK.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Accounting/Auditing and Finance
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