Project Coordinator
Job ID
230937
Posted
07-Aug-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative, Project Management, Property Management
Location(s)
London - England - United Kingdom of Great Britain and Northern Ireland
Title: Project Coordinator
Business Line: Property Management
Location: London, United Kingdom (wider UK will also be considered)
Reports To: Global Program Manager, PMO
Key Relationships: Head of Program; Global COO
Purpose:
This role will be responsible for supporting the Program Management Office (PMO) for CBRE’s Global Property Management business line. Working directly with the Global PMO Team, Global Leadership Team and Global COO, the role will provide coordination, administration and reporting support for global projects and initiatives related to the implementation of Property Management’s global strategy. This job is part of the Program Management function. It is responsible for the creation and delivery of strategic programs representing major company initiatives.
Key Responsibilities by Category
I. Project Coordination & Management (Cross-Functional)
Global PMO Team Management:
Oversee the Global PMO Team's activities.
Ensure PMs maintain trackers, leverage agreed tools and templates, support platform enhancements, and keep internal collateral current.
Project Support & Execution:
Support project coordination, including stakeholder management and collateral development.
Manage project reporting and analytics.
Create and maintain routine PMO reports (status reports, Gantt charts).
Proactively identify risks and co-develop mitigations
Adjust project schedules and address program-related issues.
Support Property Management PMO campaigns (content development, rollout).
Execute successful project implementation and process improvements, collaborating with other departments.
II. Data & Reporting
PMO Database Management:
Coordinate and manage the PMO database (Smartsheet) and Power BI integration.
Collaborate with D&T for data reporting and interface enhancements.
Maintain the PMO Master Data Tracker, including pipeline assessment and ad-hoc project work.
III. Knowledge Management & Communication
Knowledge Management & Toolkits:
Develop and maintain the PMO's business enablement toolkits and resources.
Act as a subject matter expert for key systems and processes, providing knowledge transfer.
Meeting & Governance:
Manage the governance of Global meeting series (PMO COE, COO, Exec Committee, Leadership Team).
Schedule meetings, collaborate on content, align agendas, and produce post-meeting recaps.
Presentation Support:
Provide presentation support for key Global projects and initiatives (content gathering, consolidation, and design).
IV. General & Considerations
Global Focus: This is a Global PM role, which may involve out-of-hours meetings due to global stakeholder collaboration.
Other duties may be assigned
Qualifications, Education and Experience:
Education/Qualification
Bachelor's degree in Business or Project Management preferred
CAPM, PMP and/or Prince 2.0 certification desired
Relevant experience.
Experience
Experience working on project implementations, which include multiple audiences and stakeholder groups.
Executive stakeholder engagement preferred.
Experience with Smartsheet and Power BI is preferred.
Strong English proficiency, especially in writing
Excellent time management, analytical and organizational skills with the ability to manage multiple and concurrent workstreams.
Multi-market international experience, working with different cultures and communication styles.
Skills
Digital – Advanced PowerPoint, OneNote, Excel, Teams and Outlook.
Project Management – Project planning, tracking and data management.
Creative - Design/video production skills are a plus, but not a must.
A team player with a positive attitude.
Driven and proactive.
Working at CBRE
When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mind-set is encouraged. You'll realize your potential with challenging work, fast-paced assignments, an environment of constant learning and commitment to results. To enable your success, we provide the best tools, training and leaders in the industry.
Our collaborative culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Creating the real estate solutions of tomorrow, so businesses and people thrive. This informs everything we do—from diversity, equity, and inclusion to sustainability initiatives to workplace safety and wellbeing.
At CBRE, we believe that the more perspectives we have, the more dimensions we see. We welcome people with different backgrounds and experiences across industries to apply for open positions even if you do not match every element of the required skills. To discover more about what it’s like to work at CBRE, visit Life at CBRE
About CBRE
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2023 revenue). The company has more than 130,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.
Equal Opportunities
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
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