The Light Lab are specialists in custom architectural lighting solutions, with a growing portfolio of projects across the globe. We're looking for a proactive and highly organised
Studio Manager / Team Assistant
to play a key role in the smooth running of our Shoreditch studio. This is a continually evolving role that requires organisation, flexibility, resourcefulness, and problem-solving skills. Acting as the central support across the office and production team, you'll be the first point of contact for visitors, suppliers, and clients, while providing hands-on assistance across operations, logistics, marketing, HR, and team admin. It's a fast-paced and varied position that would suit someone confident juggling multiple responsibilities and keeping things running seamlessly behind the scenes.
Key Responsibilities
Office & Studio Management
* Act as first point of contact for all calls, emails, deliveries, and visitors.
* Maintain a clean, organised, and professional studio, meeting room, and kitchen environment.
* Manage office supplies, stationery, utilities, and IT systems, liaising with service providers and building management as needed.
* Oversee upkeep and maintenance of the office space, coordinating cleaners, repairs, and contractors.
* Ensure compliance with health & safety regulations, including fire safety, first aid, and risk assessments.
* Help organise internal and external events, including team socials, client functions, and studio presentations.
Team & Project Support
* Provide day-to-day assistance to the production and project teams.
* Support creation of client documents, manuals, and technical submittals.
* Maintain sample library and showroom, tracking sample boxes and logistics.
* Assist with project folders, CRM updates, and general database management.
* Liaise with clients, suppliers, and contractors as needed.
Marketing Support
* Assist the Communications Manager with social media, website, and digital content.
* Support the creation of promotional materials, articles, and presentations.
* Help organise project photography/video shoots and maintain content libraries.
HR & People Support
* Assist the Operations Manager with HR administration.
* Support job postings, interview scheduling, onboarding, and training coordination.
* Maintain accurate employee records and assist with policy updates.
Finance & Operations
* Support insurance renewals and company fleet admin.
* Track budgets for studio supplies, events, and other operational costs.
* Monitor shared office inboxes and respond or forward as required.
Interviews will take place in mid October, with start date flexible for the right candidate.
Salary range £28-30+K depending on experience.
About You
* At least 1 year of experience in an office or studio support role, ideally within a creative or design-led environment.
* Highly organised, proactive, and able to multitask with confidence.
* Fluent in written and spoken English, numerate, with excellent communication skills and strong common sense.
* Team player with a "can-do" attitude and willingness to take ownership.
* Proficient in MS Office, with experience in Adobe InDesign/Photoshop and CRM systems beneficial.