Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist in Newbury, UK, to manage logistics for an upcoming in-person event held at a location near you. The ideal candidate will have corporate event experience, an entrepreneurial spirit, passion for our mission, and the energy and discipline to thrive in a startup tech environment.
Who are we?
Visit.org helps companies discover and book thousands of curated social impact team experiences, benefiting local nonprofits. With a library of experiences across 90+ countries, we provide HR, DEI, CSR, and Meetings & Events leaders with scalable, culturally appropriate content for purpose-driven engagement. Our clients include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.
Responsibilities
* Coordinate all event details, ship materials, and arrange staffing. Be the onsite hands-on coordinator for engaging, team-building activities that support a cause.
* Participate in virtual planning meetings with all stakeholders before each event.
* Manage onsite setup, execution, tear-down, and cleanup, ensuring a high-quality experience.
* Represent Visit.org, lead problem-solving, and ensure smooth event operations.
* Coordinate roles with onsite teams, including venue staff, nonprofit partners, and corporate clients.
* Manage check-in processes, greeting guests warmly.
* Address issues like missing supplies or tech challenges promptly.
* Keep the Events Team updated with photos, videos, and event progress.
* Assist with post-event cleanup and materials return.
Qualifications
* Fluent in English with strong communication skills.
* Based in Newbury, UK.
* Flexible schedule, available per-event as needed.
* Experience with large-scale and executive events.
* Proven ability to deliver high-quality events and enhance customer experience.
* Resourceful, solutions-oriented, and able to work under pressure.
* Quick thinker with problem-solving skills.
* Organized, detail-oriented, and a self-starter.
* Enjoy building relationships and customer service.
* Experience in group facilitation and managing dynamics.
* Available to work flexible hours, including nights and weekends.
* Willing to travel locally.
* Excellent interpersonal skills in fast-paced settings.
* Flexible in handling various tasks and projects.
* Comfortable engaging with large crowds.
Physical Demands
* Lift, slide, and carry up to 30 lbs.
* Stand for extended periods.
What We Offer
* On-location, in-person, per-event contract role in Newbury, UK. Candidates must already reside in Newbury; no relocation packages are provided.
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