Job Title: Executive Personal Assistant to the CEO
Location: Swansea, UK (Hybrid with regular on-site presence required)
Reports To: CEO & Founder
Employment Type: Full-Time, Permanent
About Au Vodka: Au Vodka is one of the UK’s fastest-growing premium spirits brands, known for its iconic gold bottles, innovative flavours, and strong cultural presence. Combining luxury lifestyle with bold creativity, we’re disrupting the drinks industry and expanding rapidly across global markets.
Role: As Executive PA, you will act as the right hand to the CEO anticipating needs, managing priorities, and ensuring their time is spent effectively. This is a fast‑paced, hands‑on role requiring exceptional organisation, communication, and judgment. No two days will be the same, and you’ll be at the heart of a dynamic, entrepreneurial environment.
Key Responsibilities
* Diary & Schedule Management
o Manage and coordinate a busy, constantly evolving calendar, including meetings, events, calls, and personal appointments.
o Prioritise commitments and ensure the CEO is fully prepared for all engagements.
* Email & Communication Management
o Monitor, manage, and respond to emails on behalf of the CEO with discretion and professionalism.
o Act as a key point of contact, handling inbound communications and drafting correspondence as needed.
* Travel Coordination
o Arrange complex domestic and international travel, including flights, accommodation, transfers, and itineraries.
o Anticipate logistical needs and prepare contingency plans.
* Meeting Preparation & Follow‑Up
o Prepare briefing documents, agendas, and presentations.
o Take notes, track action points, and follow up on deliverables.
* Personal Assistance
o Support the CEO with personal tasks, appointments, and projects as required to ensure seamless work‑life integration.
* Confidentiality & Discretion
o Handle sensitive information with the utmost confidentiality and professionalism.
o Exercise sound judgement and decision‑making on behalf of the CEO.
Skills, Knowledge & Expertise
* Proven experience as an Executive Assistant or Personal Assistant supporting a senior leader, ideally in a fast‑paced, entrepreneurial environment.
* Exceptional organisational skills with the ability to manage multiple priorities and tight deadlines.
* Strong written and verbal communication skills with impeccable attention to detail.
* Tech‑savvy, with proficiency in Microsoft Office/Google Workspace, scheduling tools, and travel management platforms.
* High emotional intelligence, discretion, and professionalism.
* A proactive, solutions‑oriented approach able to anticipate needs before they arise.
* Flexibility and willingness to adapt to the fast‑changing demands of a growing global brand.
Job Benefits
* Competitive salary (dependent on experience)
* Dynamic, creative work environment at one of the UK’s most exciting lifestyle brands
* Opportunity to work closely with the CEO & Founder and gain unique insight into brand strategy and growth
* Travel opportunities and involvement in high‑profile events
* Staff perks, brand events, and product discounts
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