Overview
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What you will do
Purpose of the role: To deliver the full range of purchase ledger duties to support the role of the AP team in the business.
Main duties and responsibilities
* To post all supplier invoices to the ledgers, ensuring they are matched to purchase orders and receipts.
* Post staff expense claims.
* Produce 2 weekly payment runs ensuring all payments are made within the due dates and for the correct amounts. (a payment run for suppliers and a payment run for settlements).
* Complete supplier statement reconciliations and action any queries.
* Timely identification and resolution of queries with internal staff and external suppliers – involves working closely with venues and buyers.
* Create new supplier accounts ensuring all relevant information is verified and entered correctly onto the system.
* Credit card analysis.
* Answer telephone calls from suppliers.
* Phone internal and external stakeholders to resolve queries timeously.
* Post payments for manual payments timeously (payments made outside of the usual BACS process) and allocate them to the invoices.
* Share responsibility of managing the AP mailbox.
Knowledge & Skills Required
* Ability to multitask, work well under pressure and use initiative.
* Provide cover for colleagues’ holidays and sick leave.
* Fill in credit application forms before handing to the AP manager for signing.
* Knowledge of how to clear aging queries.
* Ability to work to deadlines.
* Strong IT skills, fast learner.
* Must have at least 1 year purchase ledger experience.
* Must have experience with 3-way matching (purchase order -> receipt -> invoice).
* Experience of working with more than one ledger will be advantageous as well as experience with high volume of work.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative and Finance
Industries
* Financial Services, Performing Arts, and Theater Companies
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