Job Description
Role Summary
We are seeking a Sustainability & Quality Operations Support Executive to assist the Sustainability, Quality & Vetting team in maintaining and improving the company’s safety, quality, and environmental management systems.
It is well suited to an early-career maritime professional with either junior shore-based shipping experience or initial sea-going experience who is looking to develop a long-term career in maritime compliance and fleet support.
Please note full right to work in the UK is required for this role.
Responsibilities
* Monitor vessel schedules and coordinate external audits and surveys including ISM, SQE and ISPS audits and Green Award surveys.
* Manage and process document change requests for company manuals and ensure updates are communicated to both office staff and vessels.
* Maintain and periodically update key regulatory documentation including SSP, SOPEP and PCSOPEP.
* Prepare and distribute compliance documentation and regulatory materials for newly acquired or managed vessels.
* Coordinate management review meetings, including preparation of materials and recording meeting minutes.
* Schedule and monitor monthly compliance checks, including unannounced alcohol testing and OWS verification processes.
* Maintain the company’s technical and regulatory library, ensuring both digital and physical documentation is up to date.
* Assist with invoice processing and purchase order approvals related to compliance and audit activities.
* Provide general administrative and operational support to the Sustainability, Quality & Vetting department as required.
Requirements
* Diploma or Degree in a relevant discipline.
* 1-2 years’ experience in the shipping industry, OR approximately 1 year of sailing experience onboard vessels.
* Basic understanding of maritime regulations and ship management processes.
* Strong written and verbal English communication skills.
* Proficient in Microsoft Office (Word, Excel, Outlook).
* Highly organised with strong attention to detail and ability to work to tight deadlines.
* Strong interpersonal skills and ability to communicate effectively with both office teams and vessel crews.
Benefits
* Annual Bonus
* Hybrid Working – 4 days in the office, 1 day working from home
* Annual Leave – 25 days + Bank Holidays
* Pension
* BUPA PMI Medical
* BUPA Dental
* Life Insurance
* Business Travel Insurance
* Free lunch – 4 days per week