Job Description
Part-time Receptionist
Location: Trimble House – Leeds, Gildersome Road
Working Hours: 22.5 hours per week
Shift Pattern: Tuesday, Wednesday & Thursday | 08:30 – 17:00 (1-hour lunch)
Role Summary
The role will be part time only - 22.5 hours per week. The days & hours included - Tuesdays, Wednesdays & Thursdays from 8.30am until 5pm with 1 hour for lunch. Some overtime may be required for holiday & sickness cover if possible.
Key Responsibilities
Front of House & Communication
* First point of contact on the main reception desk.
* Call handling.
* Allow intercom access via the main entrance including security awareness.
* Sign in & out visitors, passes, chase up missing passes.
Mail & Deliveries
* Distribute mail accordingly to all departments.
* Sign for deliveries on a regular basis & distribute.
Facilities & Meeting Coordination
* Organise large quantities of catering & refreshments for userdays, events & training.
* Assist with meetings & catering requirements.
* Prepare refreshments for meetings.
* Tidy up after meetings & events.
* Book meeting rooms accordingly.
* Check meeting room bookings daily via calendars.
* Maintaining the meeting rooms are left tidy & presentable.
* Maintaining the meeting rooms have equipment - flipcharts/paper/pens.
* Maintain the coffee machines x 2 & stock check.
Site Security & Support
* Monitor the car park & vehicle registration numbers.
* Help assist other team members with ad hoc duties if required to do so supporting other management teams.