We are looking for a highly organised and proactive Vehicle & Office Administrator to manage our fleet and support our office staff and structure. This is a critical, hands-on role that requires exceptional attention to detail, strong organisational skills, and a practical approach to problem-solving. You will be the go-to person for keeping our company mobile and our technology running smoothly. Key Responsibilities Fleet Administration * Fleet Management: Maintain accurate records for all company vehicles (cars, vans, and light trucks), including registration, insurance, tax, and fuel card management. * Maintenance & Servicing: Coordinate and schedule all routine maintenance, servicing, MOTs, and repairs with external garages, ensuring minimal disruption to business operations. * Compliance & Documentation: Ensure all vehicles comply with relevant legal requirements. Manage driver license checks, incident/accident reports, and processing of speeding or parking fines. * Asset Lifecycle: Assist with the procurement and disposal of vehicles, including coordinating appraisals, liaising with dealerships, and updating internal asset registers. * Driver Support: Act as the first point of contact for driver queries, vehicle allocations, and addressing day-to-day vehicle issues. Office Administration * Office Organisation: Maintain a tidy, professional, and functional office environment, including managing common areas, meeting rooms, and kitchen facilities. * Correspondence: Handle incoming and outgoing mail, manage general email inquiries, and answer and direct phone calls professionally. * Meeting Support: Schedule meetings, prepare meeting rooms, compile necessary materials, and take minutes as required. Office Supplies and Equipment * Inventory Management: Monitor and maintain adequate stock levels of office supplies, stationery, and kitchen essentials. * Equipment Maintenance: Coordinate maintenance and repairs for office equipment, such as printers, copiers, and heating/cooling systems, liaising with external vendors. Qualifications & Skills * Proven experience in a similar administrative, operations, or logistics role is highly preferred. * Demonstrable experience managing a small fleet of vehicles (either corporate or rental). * Exceptional organisational skills and attention to detail. * Proficiency with Microsoft Office Suite (Word, Excel, Outlook) for record-keeping and communication. * Strong communication and interpersonal skills to liaise effectively with staff, drivers, and external suppliers. * Proactive, self-motivated, and able to manage competing priorities effectively. * A valid UK driving license. Benefits * Competitive salary based on experience. * Generous Annual Leave, Pension Scheme, Death in Service. * Opportunity to be a key player in the smooth operation of a growing company