Sheffield Teaching Hospitals NHS Foundation Trust
Administrative Officer
The closing date is 08 April 2026
Obstetrics, Gynaecology and Neonatology Care Group (OGN) Full-time and part-time positions available
Exciting opportunities have arisen to join our Obstetrics, Gynaecology and Neonatology Care Group. We are seeking enthusiastic, professional Administrative & Clerical Officers to provide essential administrative support within our busy, friendly services.
We are looking for individuals with excellent communication, organisational, and administrative skills who are methodical, flexible, and uphold our Trust's PROUD values. A good understanding of patient confidentiality is essential, along with effective computer skills, and experience with hospital systems would be desirable. Attention to detail and problem‑solving skills are vital. Above all, you will be a team player who can thrive in a fast‑paced, patient‑focused setting.
Joining our team means being part of a caring and committed group of professionals, working in a dynamic environment where your skills directly support patients and colleagues. Whether you join us full‑time or part‑time, you will have the opportunity to grow and develop within our Trust while contributing to the delivery of exceptional care.
Main duties of the job
In this role, you may be based in reception, providing a warm and professional welcome in our busy inpatient or outpatient areas, or in an administrative position delivering high‑quality clerical support to the care group. Whichever area you work in, you will play a vital part in ensuring patient information is accurate, complete, and up to date by recording, amending, and inputting data into the Trust's administration systems.
Various shift patterns are available, including both in‑hours and out‑of‑hours work, offering flexibility to suit different lifestyles.
Your contribution will be key to maintaining the smooth flow of information that supports excellent patient care.
About us
You will be working for an organisation that values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
* GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience
* NVQ Level II in Business Administration / Customer Service / IT
Experience
* Experience of working within an office environment
* Experience of working in a public facing role.
* Relevant experience within the NHS
Further Training
* Knowledge of / experience of using information and/or customer service systems.
* Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
* Previous experience Infoflex / 59R Software
* Previous experience of PAS / Infoflex / SystmOne (area specific software)
Skills and Knowledge
* Understanding of data protection issues and the ability to maintain confidentiality
* Excellent communication skills, with ability to deal with staff at all levels.
* Displays use of initiative with effective organisational skill
* Ability to prioritise and work to strict/conflicting deadlines
* On‑going commitment to personal development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Sheffield Teaching Hospitals NHS Foundation Trust
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