We are looking for an experienced Executive Assistant to support both the business owner and Managing Director of a leading brand in the food industry. Its range includes high-quality, authentic, multi-award-winning products, and its brand is trusted and renowned for its dedication to excellence and innovation.
This is a unique and varied role combining administrative support on a business and personal level, communication, and coordination duties in a fast-paced international business environment.
The successful candidate MUST be FLUENT in English & GREEK.
Reporting to the Managing Director, you will be the central point of contact between the London office and the owner, who splits his time between London and Greece. This is a newly created role and the company has a really high staff retention rate.
The job is based at the company’s London office in Leyton, North London. This is a hybrid position, offering remote working, however, it is important that you are available to be in the office when the owner is in London, with no dates set in stone. Flexibility will be key but there is plenty of opportunity to WFH.
You must be highly organised and able to remain calm under pressure. It would suit a person who is discreet, proactive and comfortable with a fast-paced environment. You will need to be agile and comfortable dealing with frequent changes to priorities – it’s a role that requires adaptability and initiative.
The Role
* Providing daily executive-level administrative support to the owner and MD
* Managing diaries across international time zones
* Managing inboxes, prioritising and responding to communications on behalf of the executives
* Coordinating international and domestic travel arrangements
* Serving as the primary liaison between the owner and the London-based teams
* Ensuring effective and timely communication in both English and Greek
* Preparing and editing correspondence, reports, and presentations, dealing with sensitive and confidential information
* Assisting in organising board meetings, supplier meetings, and internal strategy sessions
* Supporting with personal administrative tasks for the owner when required, maintaining a high level of discretion
* Maintaining office systems and improving administrative processes
* Occasionally accompanying the Owner or MD to meetings or events in the UK and Europe as needed
Your skills, attributes, and experience
* PROVEN experience as an Executive or Personal Assistant supporting senior leadership, ideally in a fast-paced or international business environment (At least 3 years)
* Strong academic background preferred
* Experience or interest in thefood distribution or FMCG sectorwould be an advantage
* Fluent inboth Greek and English(spoken and written) – ESSENTIAL
* Fluency in Dutch would be beneficial, but not essential
* Highly organised with strong multitasking ability and meticulous attention to detail
* Proficient in Microsoft Office Suite and comfortable using digital communication and project management tools
* Excellent interpersonal and communication skills
* A confident, proactive, and professional demeanour
* Strong problem-solving skills with the ability to anticipate needs and work independently
* Flexibility to travel if required and to accommodate communications across UK/Greece time zones
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