Job Description
Assystem is looking for an enthusiastic and experienced Business Support Assistant to join our Newcastle office. This is a varied and rewarding role providing administrative support to the Business Services Team and Department Heads.
We are seeking a professional, well-presented individual with strong communication skills and excellent attention to detail. The successful candidate will have a flexible, positive attitude, be willing to “pitch in” where needed, and thrive in a busy office environment.
If you are organised, proactive and enjoy supporting teams to succeed, we would love to hear from you.
Key Responsibilities
Reception & Front of House
* Receptionist duties including welcoming guests and meeting hospitality duties
* Ensuring the Assystem visitor protocol is followed including checking ID and signing in guests
* Security Officer duties (Responsible Security Officer)
Onboarding & Offboarding
* New starter onboarding, assisting with the issuing of passes etc
o Performing office inductions
* Assisting with the leavers process, return of passes and IT
Health, Safety & Compliance
* Acting as Responsible Health and Safety Officer (RHSO)
o Representing the Newcastle office at Health and Safety meetings
o First Aider (training will be provided)
o Fire Marshal (training will be provided)
Office & Facilities Management
* Responsible for post and parcel collection and deliveries to and from Building Reception; opening post, date stamping and distributing to colleagues on a timely basis
* Maintaining office systems, including data management and filing
* Manage office supplies including stationery and consumables; maintain coffee machine
* Supporting the UK central Business Services team with office maintenance and repairs including hosting contractors
* Organise catering for corporate events or meetings as required
* Creation and maintenance of key holder rota and ensure it is adhered to
* Build and maintain excellent relationships with the onsite building management team
General Business Support
* Raising Purchase Requests/Orders to suppliers using ERP system
* Supporting travel bookings
* Other reasonable business support tasks as requested by the Business Unit
Qualifications
* Previous experience in an administrative or office support role
* Professional and well presented
* Strong communication and interpersonal skills
* Excellent attention to detail
* Ability to prioritise tasks and work to deadlines
* Flexible, positive and team-oriented approach
Additional Information
Why Join Us?
✨ Be part of dynamic construction and engineering projects
✨ Work in a collaborative and professional environment
✨ Develop your skills within a structured and well-supported team
Please be aware that many roles at Assystem are subject to both security and export control restrictions.
* These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation.
* All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.
We will consider Inside IR35 Contractors or permanent staff.
We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.