Vanta Staffing High Wycombe are looking for an Admin Assistant to work in a growing company in High Wycombe. The role primarily will be focused on supporting daily operations and admin support as and when needed. The role is permanent, Monday - Friday 8am-5pm, offering £27k plus performance related bonus in High Wycombe.
Responsibilities
* Book in jobs, surveys and appointments for engineers.
* Use the job management system to schedule, update and track all work.
* Liaise with customers, contractors and internal staff to coordinate job logistics.
* Request quotes, prepare and follow up with customers.
* Maintain accurate records of all job notes, correspondence and documentation.
* Upload receipts, quotes, bills and documents into Xero.
* Match invoices and assist with basic financial reconciliation.
* Answer incoming calls with a professional and friendly telephone manner.
* Respond to email enquiries promptly and with excellent written communication skills.
* Provide general administrative support to the team.
Qualifications
* Experience booking jobs/surveys and managing quotes is essential.
* Job management system experience.
* Good computer literacy and confidence using office software is essential.
* Excellent written English for emails and documentation is essential.
* Strong telephone manner with the ability to communicate clearly and professionally.
* Experience using Xero for receipts, bills, and invoices is preferred but not essential.
* Ability to work efficiently in a fast‑paced environment and manage multiple tasks.
* Organised and detail‑oriented.
* Friendly, approachable and professional.
* Quick learner with a proactive attitude.
* Able to work independently and as part of a small team.
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