Job summary
An exciting new opportunity has arisen in Endoscopy for a ward clerk position that offers a refreshing and unique variation from the standard role, with the chance to shape the role and manage your time across diverse responsibilities. Examples below demonstrate the extended requirements
* Supervising patients in discharge area, showing trust values and behaviours by ensuring patients and relatives comfort including making refreshments.
* Ordering, kitchen supplies an items on Iproc
* Handing out bowel prep packages
* Management and organisation of site storage documentation
* Clo Tests
* Transport Bookings
* Liaise with nurses and handover patients in discharge lounge
* Patient queries and dissemination
* Confirming patient appointments for the next day
Main duties of the job
Responsible for ensuring the administrative and clerical work related to patient careare competently managed. To provide and effecting day-to-day clerical support tofacilitate the smooth running of the ward alongside the ward manager and seniorcolleagues. This job role covers clerical duties meeting and greeting staff, patientsand visitors answering the telephone and dealing with all enquires.Ensure that all paper and computer stored data surrounding a patient episode iscompleted accurately and promptly. Input, update and monitor patient confidentialinformation on Careflow alongside other Trust systems.To deal efficiently and in professional manner enquires from both patients and staffinternally and externally.
About us
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer abuddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Details
Date posted
18 February 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year per annum pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
FEB26
Job locations
St Richards
Spitalfields Lane
Chichester
PO196SE
Job description
Job responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Ensure notes are in appropriate condition, all results/reports, nursing notes filedand TTO filled in, Notes are booked/tracked out to appropriate source in keepingwith patient confidentially procedures. Assist nursing staff with the discharge process (chasing TTOs, equipment etc) toallow nurses more patient facing time. File chronologically any loose notes located with the case notes. Produce documentation for patients detailing admission and any other requestedinformation in conjunction with the trust confidentially policies for insurancecompanies, NHS organisations or government agencies. Responsible for the updating and maintaining of the inpatient transfer list in orderfor the ward co-ordinator to organise the admissions. For elective patients ensure that all patient files are obtained ready for the patientsadmission Act in role of fire warden if appropriate training provided
Job description
Job responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
Ensure notes are in appropriate condition, all results/reports, nursing notes filedand TTO filled in, Notes are booked/tracked out to appropriate source in keepingwith patient confidentially procedures. Assist nursing staff with the discharge process (chasing TTOs, equipment etc) toallow nurses more patient facing time. File chronologically any loose notes located with the case notes. Produce documentation for patients detailing admission and any other requestedinformation in conjunction with the trust confidentially policies for insurancecompanies, NHS organisations or government agencies. Responsible for the updating and maintaining of the inpatient transfer list in orderfor the ward co-ordinator to organise the admissions. For elective patients ensure that all patient files are obtained ready for the patientsadmission Act in role of fire warden if appropriate training provided
Person Specification
Clerical Experience
Essential
* Clerical Experience
Equality Diversity and Inclusion
Essential
* Evidence of having undertaken own development to improve understanding of equalities issues
* Evidence of having championed diversity in previous roles (as appropriate to role).
Person Specification
Clerical Experience
Essential
* Clerical Experience
Equality Diversity and Inclusion
Essential
* Evidence of having undertaken own development to improve understanding of equalities issues
* Evidence of having championed diversity in previous roles (as appropriate to role).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
St Richards
Spitalfields Lane
Chichester
PO196SE
Employer's website
(Opens in a new tab)
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Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
St Richards
Spitalfields Lane
Chichester
PO196SE
Employer's website
(Opens in a new tab)
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