We are supporting a long‑established engineering and manufacturing organisation in the recruitment of an experienced Office & Operations Manager to oversee day‑to‑day operations at their UK site.
This role is ideal for someone who enjoys taking ownership, driving operational efficiency, and ensuring administrative, facilities and finance processes run smoothly. You will act as the central coordination point across the business, working closely with senior leadership and wider internal teams.
Key Responsibilities:
1. Oversee day‑to‑day office operations, ensuring smooth workflow across all teams.
2. Maintain and improve office policies, procedures, filing systems and administrative standards.
3. Manage procurement and inventory of office supplies, equipment and service contracts.
4. Coordinate communication across departments and resolve operational issues promptly.
5. Monitor operational KPIs and support continuous improvement initiatives.
6. Manage facilities, including maintenance, repairs, building services, utilities, cleaning and security/access control.
7. Oversee company vehicles including servicing, MOTs, road tax, insurance renewals and staff usage records.
8. Maintain all insurance documentation including Employer's Liability and Life Assurance.
9. Support budgeting, monthly accounts, P&L and financial reporting.
10. Manage purchase orders, supplier invoices and financial documentation.
11. Track expenses and prepare credit card/bank statement reports.
12. Complete VAT returns and maintain audit‑ready financial records.
13. Monitor supplier contracts and assist with negotiations.
14. Process mileage returns and support the external payroll provider with monthly payroll requirements.
15. Prepare and post journals (accruals, prepayments, provisions).
16. Maintain the fixed asset register and complete weekly cashflow planning.
17. Perform bank and petty cash reconciliations.
18. Support leadership with projects and provide flexible admin support across functions.
19. Troubleshoot daily operational challenges and act as the point of contact for office queries.
Essential Experience
20. Experience in Office Management, Operations or a senior administrative role.
21. Strong organisational and multitasking abilities.
22. Excellent communication skills (written & verbal).
23. Proficiency across Microsoft Office (Excel, Word, Outlook, Teams).
24. High attention to detail with a proactive, solutions‑focused approach.
25. Ability to work independently and take ownership.
26. Experience with finance administration or basic bookkeeping.
Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training.