Personal Assistant/Business Administrator
NHS Ayrshire and Arran is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. NHS Scotland welcomes applications from all sections of society.
Position
An exciting opportunity has arisen for a Personal Assistant/Business Administrator based at University Hospital Crosshouse.
What You Will Do
You will be a core member of the Infection Prevention & Control Team (IPCT) assisting in the delivery of the work programme and provide a high level and comprehensive administrative service to both the IPCT and Director. You will facilitate a comprehensive administrative service to the Director and IPCT through diary management, minute taking and producing reports (e.g. policies, guidelines, NHS Board / Clinical Governance Reports), arrange meetings of relevant committees and complete associated administrative tasks to ensure smooth delivery of each and actions completed as required.
In addition, you will develop, manage, maintain and complete databases which are necessary for the delivery of department work programmes supporting the IPCT (which includes audits, training and education attendance) and support all programmes/projects being managed by the Business Manager ensuring all administrative tasks are delivered timeously and succinctly.
Knowledge, Training And/or Experience Required To Do The Job
With an HND in administration, or equivalent administration or secretarial experience, you will have excellent communication skills, both written and verbal. You will be able to deal effectively with several simultaneous tasks and have the ability, commitment and judgement to ensure that actions are delivered within deadlines. Minimum typing speeds of 50 - 55 wpm, minute taking experience as well as a sound working knowledge of Microsoft Office Packages is essential.
Hours
37 hours per week
Additional Information
For overseas candidates: To work in the United Kingdom, you must demonstrate you have the relevant permission to work in the country. This permission is granted by UK Visas and Immigration. We are unable to provide sponsorship for bank contracts.
To view our accessibility statement, and for information on how to apply via JobTrain, please refer to the Candidate Information Pack attached to the job posting.
It is essential that you have checked you have the right to work in the UK or that the post would be eligible to be sponsored before submitting your application. The Recruitment Team cannot answer individual queries at application stage about entitlement to work.
How to Apply
You should apply for this post by completing the application process on JobTrain.
* DO NOT upload a CV as this will not be used for shortlisting purposes.
* Posts close at midnight on the indicated date. Late applications will not be accepted.
* For help to complete an application on JobTrain, please follow this link.
* Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
* For all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
Further information about sponsorship and entitlement to work is available in the attached Candidate Information Pack.
Seniority level
Entry level
Employment type
Contract
Job function
Administrative
Industries
Hospitals and Health Care
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