Purpose of the Role
This is role is part of the school's development plan to continue to develop and grow the Senior Leadership Team's impact across the school. The successful candidate will be able to operate with a high degree of attention to detail. They will be proficient with ICT and will communicate effectively with high levels of written English. The role holder will be required to complete tasks in digital format as well ass analogue and manual tasks. This role will work alongside the school's existing administration post to create seamless and collaborative processes to increase the impact of the work and increase the volume of administrative output
Key Accountabilities & Duties:
* Answer incoming phone calls promptly and professionally, addressing inquiries
* Greet parents and visitors warmly, assisting them with their needs and directing them to the relevant departments
* Manage appointment scheduling and maintain accurate records
* Maintain a tidy and organized reception area
* Provide effective and timely administrative support to the administration team.
* Complete and return paperwork to external partner agencies
* Complete paperwork in preparation for annual reviews
* Complete minutes and records of meetings
* Support the work of the school administrator and provide cover for their duties if required.
* Support with the general effective administration of the school under the direction of the senior leadership team.
* Positively respond to inbound telephone, mail and electronic communications on behalf of school leadership
* At times, greet visitors and maintain a safe and effective process for signing visitors in and out of school
* Liaise with external contractors and make appointments as directed by Headteacher
* Manage student issues within agreed protocols.
* Undertake such other reasonable duties as the Headteacher may require from time to time and review this Job Description annually with the Head Teacher.
* Participating in the School's appraisal process and to undertake any training that may be appropriate
Other Duties::
* Attendance at consultation evenings, open evenings and award events
* Completion of relevant paperwork to deadline
* Attend staff development events as appropriate
* General administration relevant to the role
*The above list of duties is not exhaustive and is subject to change. The post holder may be required to undertake other duties within the scope and grading of the post.
Equal Opportunities
The White House School will seek to ensure that all existing and potential employees and pupils are given equal opportunities for employment and education. It is committed to the elimination of unlawful or unfair discrimination on the grounds of sex, age, marital status, race, nationality or other ethnic or national origin, disability, sexuality, trade union membership or activity and religious background. The school will seek to ensure that no applicant for employment or education is disadvantaged by conditions or requirements which cannot be justified. The school aims to provide an open welcoming and safe environment for all its pupils, employees, and visitors.
Safeguarding
The White House School is committed to safeguarding and promoting the welfare of children and we expect all staff to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974; pre-employment checks will be conducted; references will be sought, online checks conducted, and successful candidates will be subject to an enhanced DBS check and other relevant checks with statutory bodies.
We comply with the Disclosure & Barring Service (DBS) code of practice and have a written policy on the recruitment of ex-offenders, both of which are available on request. If you are shortlisted, you are required to declare any relevant convictions, adult cautions or other matters which may affect your suitability to work with children. As a result of amendments to the Rehabilitation of Offenders Act 1974 (exceptions order 1975) in 2013 and 2020, some minor offences are now protected (filtered) and should not be disclosed to potential employers, and employers cannot take these offences into account.
Job Type: Full-time
Pay: £20,954.00-£25,324.00 per year
Benefits:
* Company pension
* On-site parking
* Referral programme
Work Location: In person