We are looking for a Medical Secretary to join our growing team. Candidates will be familiar with Office Word, EMIS, Docman, Anima, DXS and eRS, or similar systems. The role will include producing medical reports and letters, so ideally they will have experience within a GP practice, of liaising with other healthcare agencies, patients, and the in-house clinical/non clinical team. We would like someone to join us full time, but will consider part time for the right candidate.
Main duties of the job
The role will include producing medical reports and letters, so ideally they will have experience within a GP practice, of liaising with other healthcare agencies, patients, and the in-house clinical/non clinical team.
About us
We have a team of over 100 staff throughout 8 sites, including GPs, a Paramedic Practitioner, Clinical Pharmacists, Physicians Associates, a Physiotherapist, Practice Nurses, Healthcare Assistants, Social Prescribers and the administrative support workers, who deliver care to 37.5k patients. Even with a large team, we work closely together and regularly have PLTs and social events.
We offer, a competitive salary dependent on experience and qualifications, a NHS Pension and opportunities for ongoing professional development and training.
Job responsibilities
The following are the core responsibilities ofthe Medical Secretary in delivering health services. There may be, on occasion,a requirement to carry out other tasks. This will be dependent upon factorssuch as workload and staffing levels:
* a. Typeletters, reports and associated documentation as required and within thespecified timescales as appropriate for the referral
* b. Liaisewith external agencies such as hospitals and community services, ensuringreferrals are processed efficiently
* c. Manageall enquiries in an effective manner
* e. Actionall incoming email within a timely manner
* f. Processcalling letters as requested
* g. Scandocumentation and attach scanned documents to patients healthcare records
* h. Accuratelyinput and code SNOMED CT data on the clinical IT system
* i. Processreferrals using the electronic referral system (ERS)
* j. Processrequests for information i.e., SAR, insurance/solicitors letters and DVLAforms
* k. Answerincoming phone calls, transferring calls or dealing with the callers requestappropriately
* m. Conduct clinical systemsearches as requested
* n. Supportall clinical staff with general administrative tasks as requeste
* q. Be aware of duties andresponsibilities regarding current legislation and adhere to practice policiesand procedures on Safeguarding Adults and Safeguarding Children
* r. Undertake all mandatorytraining and induction programmes
* s. Contribute to andembrace the spectrum of clinical governance
Attend a formal appraisal with their manager at least every 12 months. Once a performance/training objective has been set, progress will be reviewed on a regular basis so that new objectives can be agreed
Person Specification
Qualifications
* GCSE grade A to C in English and Maths
* Qualified to NVQ level 3 Administration
Experience
* Experience of using Word
* Good typing skills
* Works well within a team
* Experience of working in primary care
* Experience of working in a GP practice
* Previous Medical Secretary role
* Experience of working with EMIS, Anima, Docman, DSX, eRS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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