Administration Assistant within the HR department An opportunity has arisen for an Administration Assistant to join a leading organisation based in Banbridge. This is a Full-Time, Temporary position, initially for 6 months (has the possibility of being extended thereafter). Working hours: Monday to Friday: 9am to 5pm (37 hours per week). There may be a requirement to work additional hours outside of normal working hours to meet the needs of the post. With an hourly rate of £14.12 per hour. Closing date Friday 20th Feb - Interviews W/C 23rd February Job Role: You will be responsible for providing the necessary administrative services within the Human Resources and Organisational Development Department as well as providing a high level of customer service to all users. Essential Criteria: 1 year's relevant experience in each of the following: General administration experience, dealing with the public in a customer service capacity and the use of Microsoft Word and Excel A minimum of 5 GCSE's (Grades A - C) or equivalent/comparable including English Language and Mathematics IT proficient with the use of Microsoft Office applications Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels Ability to manage and prioritise a busy workload while adhering to tight deadlines Strong attention to detail Excellent organisational skills Main Duties and Responsibilities: Provide a full range of administration support and advice for all HR activities in relation to the recruitment and selection process Produce all recruitment documentation Input applicants on personnel system Prepare interview documentation Organise all facilities necessary for interviews e.g. room booking, room set up etc. Deal with first level enquiries from job applicants Check and photocopy all documentation provided by candidates Ensure all pre-employment checks are satisfied prior to issue of offer letter Process AccessNI checks Prepare all correspondence for unsuccessful candidates Ensure recruitment files are complete, and PAMS is up to date at completion of recruitment exercise Process probationary reports Make all necessary administrative arrangements regarding new employees e.g. preparation of handbooks, induction packs, policies & procedures, new start forms, flexi records and creation of new personal files Liaise with line managers to ensure necessary induction procedures are completed and appropriate documentation is completed and filed Liaise with Payroll in relation to new starts, leavers and fixed term contracts, provide all necessary documentation in a timely manner and resolve queries Calculate annual leave entitlements and issue leave cards Maintain, manage, amend and update computerised and manual personnel record systems Maintain an up-to-date database of casual workers, produce reports and deal with queries Advise new employees on how to operate time recording system and be the first point of contact for any queries Operate the computerised purchase ordering system within the Department. Process monthly accounts and liaise with suppliers as required. Ensure that all invoices are paid in accordance with the company's targets Organise and co-ordinate work experience placements and assist in the organisation of and/or represent the business at liaison initiatives Undertake clerical and secretarial duties Skills: administrator administration administrative officer