Job Title: Project Coordinator – Media & Entertainment
Location: Egham
Contract Type: Full time
Working Pattern: Hybrid
COMPANY
Our client is an industry leading technology solutions provider delivering innovative workplace experience, immersive experience, digital distribution, and media production to a global clientele across a wide range of markets.
Their award-winning team understands the real-world application of technology, which informs each client engagement from consulting and design to construction, service and management. They specialise in Collaboration, Video Conferencing, Service & Maintenance Contracts, System Design, Video Wall Solutions, Installations, and Managed Services.
ROLE DESCRIPTION
A vacancy has arisen for a Project Coordinator within the Media & Entertainment workstream. The successful candidate will work directly with the Workstream Lead and Project Management team, acting as the central cog of the project function. This role will deliver a defined and dedicated service across all aspects of the workstream's projects, ensuring seamless coordination, efficient task management, and effective support to the wider team. The position offers high-level exposure to large-scale AV projects in the Media & Entertainment sector and the opportunity to collaborate closely with a high-performing project team.
ROLE RESPONSIBILITIES
* Provide direct support to the M&E Workstream Lead and M&E Project Management team in their day-to-day activities.
* Document management – maintain all project files and version control of all documentation and project folders.
* Participation in key project meetings.
* Maintaining and managing project submittals to external systems and key stake holders.
* Owning and managing the O&M process for the project.
* Managing the logistics of the project both in terms of procurement and resource.
* Quality Assurance – Verify the relevant quality review has occurred prior to release to clients/end users.
* Populate Project trackers with base info ahead of Project Manager completion.
* Ad-Hoc tasking as approved by Project Managers on a case-by-case basis
REQUIRED SKILLS & QUALIFICATIONS
* Proven experience in an administrative support role and/or projects-related role
* Experience with MS Office suite of software products with an emphasis on Excel
* Numeric and the ability to work with and interpret numeric data
* Process driven and able to follow predefined ways of working
* Strong written and oral communication skill
* Well organized with the ability to multi-task and work under the pressure of many simultaneous project needs
* Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
DESIRABLE SKILLS & QUALIFICATIONS
* Familiarity with project management software, such as MS Project
* Skills to elicit cooperation from a wide variety of sources and all departments within the company
* Adept at conducting research into project-related issues and products
* Technically aware and familiar in working with IT & AV systems
* Experience of managing finances, (in any capacity)
* Prior experiences of a PMO/Project working environment