Job overview
****** THIS POSITION IS ONLY OPEN TO CURRENT UNIVERSITY HOSPITALS NHS FOUNDATION TRUST EMPLOYEES ******
We are looking for an experienced Medical Secretary to work as part of our friendly and versatile Paediatric secretarial team. You will be based at the Royal Alex Children's Hospital, Brighton.
You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face.
You must be able to priorities your workload, be good at time management and have the ability to meet deadlines.
You must be adaptable and have the ability to embrace change.
You must have 2 years’ experience of a secretarial/administrative role
Knowledge of working in a hospital environment or similar environment is desirable but not essential.
We are happy to consider a job share if appropriate and suitable candidates are available.
Prior to submission of your application for any internal secondment or fixed term post, please ensure that you have discussed this with your line manager to obtain their approval. If you do not have written approval from your current line manager to take this position if successful as an internal secondment opportunity, it would be offered as a fixed term position.
Main duties of the job
We are looking for an experienced Medical Secretary to work as part of our friendly and versatile secretarial team. You will be based at the Royal Alex Children's Hospital, Brighton.
You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face.
You must be able to priorities your workload, be good at time management and have the ability to meet deadlines.
You must be adaptable and have the ability to embrace change.
You must have 2 years’ experience of a secretarial/administrative role
Knowledge of working in a hospital environment or similar environment is desirable but not essential.
We are happy to consider a job share if appropriate and suitable candidates are available.
Working for our organisation
At UH Sussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
We are looking for an experienced Medical Secretary to work as part of our friendly and versatile paediatric secretarial team. You will be based at the Royal Alex Children's Hospital, Brighton.
You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face.
You must be able to priorities your workload, be good at time management and have the ability to meet deadlines.
You must be adaptable and have the ability to embrace change.
You must have 2 years’ experience of a secretarial/administrative role
Knowledge of working in a hospital environment or similar environment is desirable but not essential.
We are happy to consider a job share if appropriate and suitable candidates are available.
Person specification
Essential
Essential criteria
1. Experience of a secretarial/administrative role
2. You must be able to priorities your workload, be good at time management and have the ability to meet deadlines.
3. You must have excellent interpersonal skills and be able to communicate with NHS colleagues, patients and relatives by email, telephone and face to face.
4. Experience in audio typing
5. IT literate, word, excel & emails
6. RSA3 and knowledge acquired through further experience or equivalent
Desirable criteria
7. Knowledge of working in a hospital environment or similar environment is desirable but not essential.
8. Medical terminology is desirable
9. Working in the NHS is desirable
10. Recognised AMSPAR qualification
Equality, Diversity, and Inclusion
Essential criteria
11. Evidence of having championed diversity in previous roles (as appropriate to role)
12. Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications