Personal Assistant – Group Controller & Global Finance Services (12-month secondment/FTC)
Location: Luton
About AstraZeneca
At AstraZeneca we believe in the potential of our people, and you’ll develop beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us.
Are you ready to take on a pivotal role that supports the leadership of a global finance function? In this role you will provide support to members of the GC GFS leadership team, providing high-level administrative support while collaborating with a dynamic administrative team.
Your organisational and communication skills will be crucial as you ensure attention to detail and perseverance in completing tasks. You'll engage with team members from diverse cultures, building networks and supporting colleagues. Adaptability and composure are key as you respond to changing demands with a consistent focus on high-quality work.
Key Responsibilities:
1. Proactive diary management and adaptable to short notice changes and conflicts.
2. Proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains, visa requirements etc. (preparing travel packs / itineraries where required).
3. Collating and processing of expense claims within set group timelines and ensuring compliance with the expenses policy.
4. Coordinating internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls.
5. Supporting department updating and maintaining all distribution lists, organisational charts and other relevant documentations.
6. An integral member of the UK GC GFS PA cohort, collaborating with colleagues to provide mutual support and assisting in the organisation of UK team engagements.
7. Co-ordinates and collates detailed information with effective and clear communication to relevant stakeholders.
8. Understand and always adhere to the AstraZeneca Global Code of Conduct, AZ and Global policies.
Requirements:
9. Experience of providing full PA/administrative support at a senior level.
10. Confident and experienced using Microsoft Office, Teams, and a wide variety of technology and IT softwares.
11. Experience in raising purchase requisitions / orders and vendor creation.
12. Excellent written and verbal communication skills.
13. Excellent administrative, time management and organisational skills.
14. Collaborative teammate, with excellent interpersonal skills.
15. Ability to effectively handle multiple priorities and a high level of resilience and self-motivation.
16. Excellent team working, networking and influencing skills and ability to engage relevant AstraZeneca stakeholders and other PA/EAs.
17. Ability to work autonomously with independent judgement and discretion and handling confidential information where applicable.
In Office Requirement:
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
Why AstraZeneca?
At AstraZeneca, we blend medical expertise with commercial competence to pioneer innovative ways that better serve our patients. Our commitment to science and ethics drives us to launch cutting-edge products into our growing healthcare ecosystem. We thrive on creativity and imagination, always supported by a strong foundation of ethics. As part of our global network, you'll have the opportunity to learn from world-class people and work with new and innovative drugs. Our science-led pipeline empowers us to make a profound difference in patients' lives, offering you a meaningful career filled with unexpected opportunities.
Date Posted
15-Jan-2026
Closing Date
30-Jan-2026Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.