Main Purpose of Job:
To provide high quality and professional administration support to the Contract Managers, Site Staff and Colleagues.
Key Duties and Responsibilities:
* Working directly with the Contracts Managers, assisting with all project related administration.
* Obtaining quotes from suppliers.
* Placing orders for projects and ensure Procurement Schedule is adhered to.
* Creating H&S files, risk assessments and method statements
* Producing and continuously updating O&M manuals ensuring certificates are registered with appropriate authority.
* Deal with in-coming Pre-Qualification Questionnaires (PQQs) and maintain existing approved status with our clients
* Managing the Sub-Contractor Database, keeping Supplier Insurances up to date etc
* Assisting with the maintenance of office systems, including data management, databases, spreadsheets and filing
* Provide administration support to the Directors and Administration Team Leader
* Liaising with the design team.
* Maintaining office diary system and client databases.
* Monitoring e-mails for nominated members of staff when they are not in the office.
* General administrative and office duties.
General (duties shared with rest of Admin Team):
* Help in providing reception & telephone cover during absences (holiday, sickness, lunch etc).
* Assisting clients and visitors with all requests.
* General administration duties including typing, photocopying, folding of drawings, filing, archiving etc.
Requirements:
* Ability to work under pressure, to tight deadlines, multitask and to prioritise a varying workload.
* Excellent telephone manner.
* Good IT skills, including the Microsoft suite.
* Strong attention to detail.
* Willingness to learn.
* Industry experience would be beneficial but not essential.
* DBS Checks may be required.
Benefits:
* 25 days holiday plus bank holidays
* Free on-site parking
* Access to Health Assured – Counselling, legal advice, discount codes etc.
* Pension (after 3 months of employment)
* Christmas party funded by Rentec.
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