The Role
Hybrid Executive Assistant & Personal PA to support the founding directors of a fast-growing international company across both business and personal lives.
This is a unique role at the centre of a dynamic international business and a busy family household. You will act as a trusted right hand to the Directors, ensuring smooth operations, strong financial oversight, effective staff management, and seamless coordination of business and family priorities.
Business (c.70%)
* Proactively manage diaries, inboxes, and priorities for both Directors.
* Support financial administration: expenses, reconciliations, approvals, payments, and liaising with accountants.
* Coordinate projects across the company, the charitable foundation, and the property portfolio.
* Prepare documents, presentations, and briefing packs ahead of meetings and events.
* Liaise with clients, trustees, and professional partners with professionalism and warmth.
* Arrange complex UK, US, and international travel itineraries.
* Track deadlines and actions, ensuring projects and commitments move forward.
* Manage and coordinate support staff — ensuring tasks are delegated, priorities are clear, and the team operates efficiently.
Personal (c.30%)
* Coordinate family schedules, including school diaries, appointments, and travel logistics.
* Support household and property management: liaising with tenants, trades, and contractors.
* Assist with planning family travel, holidays, and events.
* Handle day-to-day personal admin, errands, and ad hoc projects.
About You
* Proven experience as an Executive Assistant or PA (5+ years preferred) supporting senior leaders, founders, or entrepreneurs.
* Experience managing or coordinating staff, ensuring tasks are delivered effectively.
* Familiarity with financial administration: expenses, invoices, reconciliations, and working with accountants.
* Full UK driver’s licence — essential for local travel, errands, and property visits.
* Discreet, loyal, and professional — able to handle confidential information with absolute trust.
* Highly organised and detail-focused, able to juggle business and personal priorities seamlessly.
* Warm, professional communicator, comfortable liaising with senior stakeholders, staff, and family alike.
* Tech-savvy: confident with Google Suite, Xero or similar finance tools, and modern online systems.
* Flexible and adaptable in working hours — occasional evenings or weekends may be required around business or family schedules.
Package
* 25 days holiday + bank holidays.
* Flexible working: primarily Carlisle HQ, with some time at the Directors’ home and occasional travel.
This is a rare chance to step into a varied, high-trust role where no two days are the same. If you thrive on variety, responsibility, and leading others, we would love to hear from you.
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Administrative
Industries
* Artists and Writers
Carlisle, England, United Kingdom
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