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Fleet Administrator
Lexus
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* Milton Keynes, UK
* Jun 06, 2025
Administration Full time
Join Our Team as a Fleet Administrator in Milton Keynes!
Are you ready to drive your career forward with an award-winning employer? The Steven Eagell Group, Europe's largest Lexus and Toyota retailer, is expanding its horizons and offering an exciting opportunity for a Fleet Administrator to join us at our Milton Keynes branch.
About Us
With a presence in 43 locations across the Southeast, East of England, and West Midlands, the Steven Eagell Group is committed to delivering unparalleled customer satisfaction. Join our team to be part of our ongoing success story.
Role Overview
As a Fleet Administrator, you will play a crucial role in supporting our Fleet Department, ensuring the smooth processing of new and used vehicle orders. From managing CDK Drive updates to invoicing on delivery day, you will collaborate with Sales Managers and Toyota/Lexus GB to process orders in alignment with company policies.
Responsibilities
* Handle pre-delivery administration, ensuring timely taxation, invoicing, and payment of vehicles before delivery.
* Coordinate with Toyota/Lexus GB regarding vehicle returns and showroom vehicles.
* Provide accurate delivery dates and costs by collaborating with Toyota/Lexus GB.
* Enter vehicle job sheet details into the After Sales department system to maintain accurate pre-delivery work records.
* Offer general support to Sales Managers, keeping them informed about customer order status and addressing any related issues.
* Collaborate with the After Fleet team to ensure accurate service order completion, costs, and work details.
* Deliver weekly status reports to Sales Managers and maintain up-to-date stock records.
* Contribute to financial reporting and customer database management through accurate data input.
* Work as an integral part of the Centre team, promoting collaboration and continuous improvement.
* Utilise Toyota/Lexus systems to provide administrative support to Sales Managers.
* Manage banking duties and assist with accounts payments and queries.
* Liaise with group sites to ensure orderly stock and paperwork management.
Qualifications And Success Criteria
* Demonstrated accuracy and timeliness in record-keeping and invoicing.
* Proactive, organised, and capable of working independently.
* Strong multitasking and administration skills.
* Effective teamwork across various centre departments.
* Ability to thrive under pressure and meet deadlines.
* Excellent communication skills.
* Proficiency in computers and quick adaptation to new systems.
What We Offer
* Full-time, permanent position (35-40 hours per week).
* Company car scheme.
* Comprehensive training for skill enhancement.
* 22 days of holiday (+ Bank Holidays).
* Company pension scheme.
* Staff discount scheme.
Responses to: kieran.smith@steveneagell.co.uk kamran.shah@steveneagell.co.uk
Brand
Lexus
Centre Name
Lexus Milton Keynes
Centre Profile
Lexus Milton Keynes is part of the renowned Steven Eagell Group, offering a premium working environment where exceptional customer service and professional growth go hand in hand. As a centre of excellence for the Lexus brand, the dealership combines cutting-edge facilities with a strong team culture focused on delivering luxury experiences. With full manufacturer training and clear career progression, it’s a fantastic place to develop your skills in a supportive, forward-thinking environment. Whether you're passionate about customer care, innovation, or the prestige of working with a leading brand, Lexus Milton Keynes offers a rewarding path forward.
About Lexus
Lexus is a global luxury lifestyle brand that keeps Omotenashi, the Japanese spirit of hospitality, at the heart of what we do.
From the beginning, we were determined to treat customers better than any other car company, treating every customers as they would a guest in their own home.
For over a number of years, Lexus has pioneered and perfected electrification, culminating in hybrid and electric cars that are exciting, efficient and durable.
The ancient Japanese concept of 'Takumi' is essential to all that we do. It applies a subtle human touch to every aspect of Lexus' design and development, whilst keeping passion, spirit and the customer at the forefront of everything we do.
Company Profile
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